Microsoft MVP Jasper Oosterveld on the ability to hide/show Microsoft 365 groups in Outlook and the Address Book, two new features that make it easier to find new information in Microsoft Teams, and mobile video sharing from Yammer.
ShareGate's easy-to-use SaaS tools enable organizations to achieve more than ever before with Microsoft cloud technologies. In our ongoing series, Jasper Oosterveld brings you up to speed on the latest and greatest from the world of Microsoft and Office 365.
I hope you enjoyed the last one—where I discussed the the new Microsoft Lists service announced for Microsoft 365, the renaming of Office 365 Groups, and the availability of personal apps in the Teams mobile client.
Let's move on to the latest installment!
- Version 20.02.19: Support for 'People with existing access' default sharing link
- Version 20.03.11: Assign policies to a batch or group of users in Microsoft Teams
- Version 20.04.09: Multi-window chat for Microsoft Teams
- Version 20.04.23: Modern experiences for the SharePoint metadata service
- Version 20.05.07: New Yammer app for Microsoft Teams
- Version 20.05.21: Upload custom background images for Teams meetings
- Version 20.06.04: New Microsoft Lists service for Microsoft 365
In this release, you'll find my opinion on the ability to hide/show Microsoft 365 groups in Outlook and the Address Book, two new features that make it easier to find new information in Microsoft Teams, and an update to the Yammer app that lets you share video straight from your mobile device.
Without further ado, let's take a closer look at 3 recommended updates that you should know about now.
Microsoft 365 Groups supports new methods to hide/show groups in Outlook and the address book
Many moons ago, Microsoft 365 Groups (formerly known as Office 365 Groups) started in Outlook as a way to provide companies with a shared calendar, e-mail inbox, and SharePoint site. Eventually, this evolved into a mature collaboration and security model, with Microsoft Teams at the forefront.
You're probably wondering: "Why is this an important update? When I create a team in Microsoft Teams, I don't see the group or the underlying e-mail address in Outlook."
That is correct! Microsoft provided an updated a while back to automatically hide the group and e-mail address in Outlook.
This update is relevant for companies with a provisioning solution, since these solutions often create a Microsoft 365 group—and afterwards connect a team in Microsoft Teams or a team site in SharePoint Online. Unfortunately, in that case the following happens:
A newly-provisioned Microsoft 365 group shown in the Microsoft 365 admin center...
...and also in the Global Address List in Outlook.
With a PowerShell command, you can hide the Microsoft 365 group. But this isn't easily integrated in a provisioning solution.
Microsoft to the rescue! With this release, two new properties are introduced to the Group Resource Type in Microsoft Graph: hideFromOutlookClients and hideFromAddressLists.
Setting the hideFromOutlookClients property to True will prevent the group from showing in the Outlook left-hand navigation. The group name wont resolve during the creation of a new message in Outlook. Additionally, the hideFromAddressLists property will also be set to True to prevent the group from showing in the Global Address List (GAL).Microsoft 365 Roadmap, Featured ID: 64479
This change allows you to show or hide Microsoft 365 groups in any Outlook client or the global address list (GAL).
Good to know:
- The default value for both properties is False, and they are only retrieved when using $select.
- To prevent a group showing in the Outlook left-hand navigation, set the hideFromOutlookClients property to True. The group name will not resolve during the creation of a new message in Outlook.
- This also sets the hideFromAddressLists property to True to prevent the group from showing in the Global Address List (GAL).
- To allow a group to be shown in the Outlook left-hand navigation, set the hideFromOutlookClients property to False. The group name will now resolve during the creation of a new message in Outlook.
- This also sets the hideFromAddressLists property to False.
- Changing the value of hideFromAddressLists does not change the value of hideFromOutlookClients.
- Setting hideFromAddressLists by itself will control whether the group is hidden or shown in the GAL but will have no impact on whether the group is shown in the Outlook left-hand navigation or resolves during the creation of a new message.
This update is available now.
New information pane and pinned posts in Microsoft Teams
Microsoft Teams is receiving another wonderful update: we are getting a new channel information pane!
This new pane displays a summary of the channel it's related to—including a description (finally, a use-case for entering a channel description), list of recent contributors, and all of the channel members.
Selecting the "Channel info" icon in the channel header will display summary information related to that channel including the description, a list of recent contributors and members, as well as system messages.Microsoft 365 Roadmap, Featured ID: 64173
The new "Channel info" pane in Microsoft Teams.
I do hope there will be a distinction between guests and internal users. Currently, the two are mixed, which makes management a bit more difficult in my eyes.
I've also included a related feature release in this update: the ability to pin a post.
Keep important information easily accessible and top of mind with Microsoft Teams. Users will be able to pin any message in a channel to the channel information pane for all members of the channel to see.Microsoft 365 Roadmap, Featured ID: 64334
"Allow members to pin channel messages" permissions option in Channel settings.
Keep reading to catch my fun anecdote about this update at the end of the article!
Good to know:
- Start updating your user training and documentation that contains the name "Office 365 Groups" and change it to "Microsoft 365 Groups".
Microsoft starts rolling these updates out to standard release tenants at the beginning of July 2020 and expects rollout to be completed in mid-July 2020. The rollout for government tenants begins in mid-August 2020 and should be completed by the end of August 2020.
Mobile video sharing from Yammer
Do you know what time it is? Yes, it's Yammer time!
Imagine: You want to create a video about improvements made in your office to help prevent the spread of COVID-19 infections. And your organization uses Yammer to share company-wide announcements and engage with employees.
Currently, you'd have to shoot the video with your mobile phone and upload it separately in the Yammer mobile app. This update is going to make your life a whole lot easier!
The new update for the Yammer app allows you to record, annotate, edit, and post directly within the Yammer mobile app:
Record, edit, and share video directly in the Yammer mobile app.
Good to know:
- Learn more about how to manage who can upload files and restrict file formats in the official Microsoft documentation.
- Start updating your user training and documentation and prepare your employees by sending out a news post announcing this update and its benefits.
- Connect with your Yammer champions and get them to start using this feature.
Microsoft will begin rolling out the update in mid-June 2020 and expects rollout to be completed by the end of July 2020.
Microsoft is keeping up the pace!
The day before I wrote this article, I held an online Microsoft Teams governance workshop with one of our customers—during which I showcased the announcement option for posting to a channel within Microsoft Teams. One attendee wondered if it was possible to pin the announcement in the channel. That way, they could prevent important announcements getting lost in all the interactions.
To be honest, I wasn't sure if this feature was on its way or not. The customer joked that updates are arriving at such a rapid rate that he wouldn't be surprised if it was, in fact, already in development. And lo and behold, what happened? I open the Office 365 message center to find an announcement about this very update!
Microsoft is delivering so many useful updates and new features these days. I'm thrilled to be able to get back to the customer with the good news about this update!
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