Microsoft MVP Jasper Oosterveld on the introduction of the Lists app in Microsoft Teams, the retirement of the Discover view in OneDrive web, and the ability to move files and easily keep sharing.
ShareGate's easy-to-use SaaS tools enable organizations to achieve more than ever before with Microsoft cloud technologies. In our ongoing series, Jasper Oosterveld brings you up to speed on the latest and greatest from the world of Microsoft 365.
I hope you enjoyed my last update—where I discussed the Together mode video experience in Microsoft Teams, improved image columns for SharePoint lists and libraries, and the ability to download SharePoint site usage data in Excel.
Let's move on to the latest installment!
- Version 20.05.21: Upload custom background images for Teams meetings
- Version 20.06.04: New Microsoft Lists service for Microsoft 365
- Version 20.06.18: Easily find new information in Microsoft Teams
- Version 20.07.02: Set page default templates in SharePoint Online
- Version 20.07.16: Microsoft retiring SharePoint 2010 workflows
- Version 20.08.06: "Together mode" video experience in Microsoft Teams
- Version 20.08.20: Introducing the Lists app in Microsoft Teams
In this release, you'll find my opinion on the introduction of the Lists app in Microsoft Teams, the retirement of the Discover view in OneDrive web, and the ability to move files and easily keep sharing.
Without further ado, let's take a closer look at the 3 recommended updates I think you should know about now.
Introducing the Lists app in Microsoft Teams
In May 2020, Microsoft announced a new app for Microsoft 365: Microsoft Lists.
Microsoft Lists is a Microsoft 365 app that helps you track information and organize your work. Lists are simple, smart, and flexible, so you can stay on top of what matters most to your team. Track issues, assets, routines, contacts, inventory and more using customizable views and smart rules and alerts to keep everyone in sync. With ready-made templates, you can quickly start lists online, on our new mobile app, and directly from within Microsoft Teams. And because it is part of Microsoft 365, you can rely on enterprise-grade security and compliance.Microsoft 365 Blog, "Announcing Microsoft Lists—Your smart information tracking app in Microsoft 365"
Sounds very promising! Lists is rolling out to Microsoft 365 tenants this month. Personally, I'm excited to get a hands-on experience and try it out!
It should come as no surprise to see an integration with Microsoft Teams. The Lists app in Microsoft Teams will bring lists from SharePoint team sites into the collaboration and teamwork canvas of channels, facilitating conversations around list items.
With this app, end users will be able to work on their favorite lists from within Teams. After adding the Lists app, users will be able to carry out all functions of Microsoft Lists (home) and SharePoint lists—including adding/editing columns, filtering, sorting, formatting, and exporting to Excel.
Good to know:
- This feature ships default on. Lists is pre-installed for all Teams users, and is available directly in the tab gallery of every team and channel.
- Teams admins can control the availability of the app using app permission policies.
- Lists created using the Lists app and lists created in SharePoint are identical.
- Start updating your user training and documentation, and prepare your employees by sending out a news post announcing this update and its benefits.
Want to learn more about Microsoft Lists? I recommend checking out the following resources:
- End user documentation for getting started with Lists in Microsoft Teams
- Admin documentation for managing the Lists app for your organization in Microsoft Teams
- Microsoft Lists resource center
Microsoft is rolling out the Microsoft Lists integration with Microsoft Teams in early September 2020, and should be completed by mid-October 2020.
Retirement of the Discover view in OneDrive web
To be fair, the retirement of the Discover view in OneDrive doesn't exactly come as a surprise. I have the feeling most readers weren't even aware of its existence. Let's look at an example:
The usability isn't user friendly due to the number of cards displayed without much additional information. The Discover view on the Office.com page is already a lot better:
I see the path of the file and the names of any colleagues who edited or left comments. That is a lot more valuable!
The idea behind the Discover view is fantastic and goes back to the introduction and promise of Delve. Delve, and the Microsoft Graph, promised to revolutionize the discovery of new content and people. It has become harder to find relevant content and people in a world with an overflow of data. Up until now, I do not feel that Delve and Microsoft Graph have fulfilled their promise. That's why I have high hopes for Project Cortex.
Good to know:
- Start (or continue) promoting the use of search within Microsoft 365 to find content.
- Start updating your user training and documentation, and prepare your employees by sending out a news post announcing the retirement of this feature.
Microsoft is retiring this feature in early August 2020 for Targeted Release customers, and expects to be completed by the end of September 2020.
OneDrive: Move files and easily keep sharing
Imagine you work on a presentation stored in your OneDrive. You want a couple of your colleagues to provide feedback, so you use the co-authoring experience to quickly deliver the first draft of the presentation. Once you're done, you move your presentation to your team in Microsoft Teams:
Unfortunately, not all of your colleagues have access to this team. So when you move the presentation to the team, these colleagues lose access and can no longer provide any feedback or collaborate.
This is finally about to change!
Business users can choose to keep sharing with collaborators when they move their files between shared libraries or from OneDrive to a shared library.Microsoft 365 Roadmap, Featured ID: 65907
When you move a file from OneDrive to a SharePoint site collection, or from a SharePoint site collection to a OneDrive, or from a SharePoint site collection to another SharePoint site collection, you will have the option to easily continue sharing the file with your colleagues at the new destination.
If you choose to do so, Microsoft will provide direct collaborators with the new link, or with direct permissions that match those they had at the source location. Microsoft will also send collaborators an e-mail that notifies them that the file has been moved should the owner re-share the file location. The option to re-share is disabled by default.
Good to know:
- Start updating your training and documentation, and prepare your content owners by sending out a news post announcing this update and its benefits.
Microsoft is rolling out this feature in mid-August 2020 to Targeted Release customers, and expects to be completed by the end of September 2020.
Don't forget about Skype for Business' retirement
I want to conclude with a friendly reminder: Due to the increase in usage and the launch of many new Microsoft Teams features, it's easy to forget about the retirement of Skype for Business Online. After July 31st, 2021, Skype for Business Online will no longer work.
What can you do to prepare? Microsoft has documentation to help you get started with your Microsoft Teams upgrade, including a proven upgrade framework, guidance for technical and organizational readiness, free instructor-led training for Microsoft Teams, and FastTrack onboarding assistance for eligible subscriptions.
My friends at ShareGate have also put together a handy guide to help you prepare for your Skype for Business upgrade and migration.
Companies are moving to all new ways of working—virtual collaboration, full-time remote work, and borderless offices—and Microsoft Teams use is on the rise!
So, to lend a hand to our community of IT followers facing some all-new challenges, we reached out to our friends in the Microsoft community to see what guidance they could offer.
Download the full eBook, Win as a Team! today—with no info required—and learn how you can leverage the power of self-service to get the most out of Microsoft Teams.
Teams can be your favorite tool.
(But, don’t take our word for it)