Renewed and refreshed, a modernized SharePoint is proudly showing the world how it’s becoming the future of team collaboration.
At Microsoft Ignite, SharePoint was the star of the show. Delivering on the promises made back at the Future of SharePoint event, Microsoft showed us they are committed and have a vision for the product.
There were so many announcements for SharePoint On-Premises and Office 365, that I decided to share as much as I could in our webinar “SharePoint is About to Skyrocket to the Top… Get Ready!”.
In the following recording, you’ll discover the changes coming to SharePoint, Office 365 and OneDrive for Business, and how they’ll impact you and your organization.
Find out how SharePoint is about to skyrocket to the top.
FAQ on the new SharePoint and OneDrive for Business
Q. In Office 365, is it possible to enable First Release for certain users and not the entire tenant? A. Yes.
Q. Is PowerApps replacing InfoPath Forms with SharePoint? A. Yes and no, it can be seen more as the successor than a replacement.
Q. Is Microsoft Flow replacing SharePoint Designer Workflows? A. Workflows will continue to work and are not going away, but there are no new investments. Flow can be seen as the future, the successor.
Q. Does the new OneDrive for Business Sync Engine work with On-Premises 2013 and 2016? A. At the moment, the new Sync is in Public Preview for Office 365 customers only.
Q. How many items can you sync with the new OneDrive for Business Sync? A. There are no longer any limits, make sure to use the latest version.
Q. Will you be able to Copy Files from one Document Library to another? A. Yes, already you can Copy from OneDrive for Business personal library to a Team Site library. And soon it will be available between all Sites.
Q. Does the new Copy To feature maintain permissions and metadata? A. No.
Q. How do you go back to the Modern Look if you clicked on Return to Classic? A. Clear your browser cookies or force the new look for everyone by changing the settings of that list, library, site or tenant.
Q. Are Master Pages still going to be customizable? A. Yes, but differently. Look to the new SharePoint Framework for customizations including for branding.
Q. Who can create Office 365 Groups? A. By default, everyone in your organization. But that can be tailored and managed for each organization.
Q. Should I migrate to SharePoint 2016 if I am staying On-Premises? A. Absolutely, many of the changes shown for SharePoint on Office 365 are coming as part of Feature Packs for SharePoint 2016 in 2017.
Thank you for joining and welcome to another Sharegate webinar. I’m extremely excited today. I’m going to tell you why in a few moments. I don’t even think we even have time to cover everything that I want to talk to you about. I do want to give you a heads up. You are already over a 1,000 joined in this webinar. There are over 6,800 people registered and joining as well, so that means there’s going to be a lot of questions.
I am going to look over every single question after the webinar, but bear in mind that we are looking at some extremely new stuff that was announced at Ignite very recently and some things that have been announced a little bit since then. So, my team is going to do their best to answer many of your questions. But if you don’t see anyone answering your questions, again, there’s going to be a couple thousand of you right here, right now and do know that I am going to go over every question in a blog post, very shortly after with the recording, we will answer any and many of your questions.
So again… Wait a minute. Who’s this guy? Who’s talking right now? My name is Benjamin Niaulin. I work here at Sharegate, where we host these lovely webinars once every about two months, or we try to at least. I am a SharePoint MVP. I’ve been doing this for quite some time. I’m not going to linger on this because I don’t think you guys want to hear about where I’m from, or what I’m doing today, or that I’m flying to a conference tonight. You want to get to the content.
If you do want to continue the conversation, hop on Twitter, poke me, tag me, link, whatever it is. Add me on LinkedIn if you want. If you have any questions, I know that, in an hour, it’s a lot of information and sometimes you may want a little bit of extra questions answered. So, don’t feel like, at the end of the webinar, it’s over. Go ahead and follow me on Twitter, ask me your questions, and we’ll go from there.
We do have the Sharegate blog, as always, where we will be posting the recording of this webinar, as well as any of your questions that you may have posted during the Q&A of this webinar. And of course, a lot of links and a lot of content coming up very shortly.
“So hold on a second. Benjamin, you’re saying that SharePoint’s about to skyrocket- and before we get on board, you’re going to have to clear something up”. And it’s interesting because I got a couple of questions by email before the webinar, when we sent out the invitation with the title, and a lot of emails came through with, “Where do you get this feeling? For me, it looks like SharePoint’s going down, or there was a lot of uncertainty last time I checked, maybe over a year ago. I didn’t have time to go to Ignite or follow all the available videos. So, what are you talking about? What’s going on?”
The Shadow IT World: Today’s Reality
So of course, let me tell you about a little truth that is happening. You may have seen it already. Obviously, if I put some stats on this slide, it’s because they’re going to help me out with my point, but like it or not, you’ve probably seen it. So, you can see this is my bat cave, the shadow IT world, this is what’s happening right now in our offices. My own office right here, right now, we have this issue.
I shouldn’t tell our IT pro here, but tons of people inside our organization are using whatever they can grab online these days. So, you can see and all these stats are from this year. This is from 2016 and already 83% of the surveyed CIOs on TechCrunch, so not a small website, have already experienced some level of unauthorized provision of Cloud services and they don’t realize it. And some people, sometimes it just goes beyond them as well, “What is Cloud?” They have Salesforce but they don’t realize that that’s using the Cloud. To them, Cloud means Dropbox or Office 365. But there are so many products these days that the business units, the business divisions, however you want to call it, they’re going out there and they’re grabbing it themselves.
And I’ve been saying this for quite some time now because we’ve actually been seeing this at our customers right here in Montreal as well. And when I travel to all these conferences and talk to people, it is a big challenge that they’re trying to overcome. Right, they’ve built a SharePoint. It’s been a long time. They always say, “Oh, we’ve built SharePoint but they don’t come.” Right? I’ve seen titles of sessions and blog posts as well on that topic, and it is a bigger problem than just, “We didn’t set up SharePoint correctly.”
It just happens to be a big time in the world right now where we’re changing. We’re going into this digital workplace and I know it’s a buzzword, and I hate saying buzzwords, but people are showing up to work with capacity. They’ve been using Facebook; they’ve been using YouTube. They have certain expectations that they want met for their work and if IT doesn’t deliver them, they’re going to get it themselves.
Seventy-two percent of execs don’t know how many shadow IT applications are being used within their organization- TechCrunch, again. And Gartner says that shadow IT will account for about 35% of total IT expenditures in 2016. I put the source at the bottom if you want to check it out. But yet, you see that bat cave. That’s exactly what’s happening, right. We have Batmans or whatever they’re called now, citizen developers, right, they’re all over our company. They decided that, “You know what? I don’t believe in the… Batman was the police. In this case, it’s IT. I don’t believe that they can do it on time. I don’t believe they can give me what I need right now, so I’m going to go vigilante and I’m going to set up my own things. I’m going to pay it with our own expenses.” And this is what we’re seeing quite a bit.
SharePoint 2013 Not Keeping Up with the Times
And at the same time, we’re looking at SharePoint… even if you’re on SharePoint 2013 and, man, I loved SharePoint 2013, but it’s just not keeping up. Right? Releases every three years. And to be able to release every three years, that means that they have to, like, think about what they’re going to deliver one or two years in advance. And during that other year or two while they’re building these new solutions that they set out to build, meanwhile the tech industry is moving at 50 times the pace every year. So, by the time they deliver something like a news feed, we’re like, “Are you serious?” So, we need to be able to get all of that a lot faster and, of course, not everyone uses SharePoint the right away. You don’t have… It’s okay. Don’t worry. The microphones are all muted. You can giggle.
It makes me laugh every time because, unfortunately, it is the truth. People want to turn SharePoint into everything. You’ve got a CRM? SharePoint. You want a small project? SharePoint. You’ve got a giant intranet and website you want to build? SharePoint. People have tortured SharePoint to try and do everything that you could in the office. People and end users were not satisfied, so what happened? They left and that brought us to the future of SharePoint event back in May. On May the 4th, for the geeks out there, Jeff Teper kind of came back into the SharePoint team. Jeff Teper is the corporate vice president.
And if you’re like me…you know, when I was doing a lot of consulting, I didn’t care who was who, what are their names. But in this case, it really did have a huge impact because it didn’t look or feel like SharePoint was going in any direction that we knew, or could figure out what was happening. So, Jeff Teper was brought back to the SharePoint team, threw on a May of 4th event and brought all the teams back together. And basically, what they’ve done at this event back in May, is explain what was the promise and what was the vision for SharePoint, especially for SharePoint Online, but SharePoint On-Premises as well. So, we looked at all this vision, we got excited, but you know, I kind of was like, “I’m very excited but it’s one thing for you to tell us something, but then you have to deliver it.” Right?
Because they told us a lot of things back in Ignite 2015, and I saw a lot of things there that I haven’t seen or heard anything of since, right. And that’s because, obviously, Jeff came back afterwards and put everything back into a common direction vision that we’re all very excited for.
So, here’s what we’re… We just came back from Ignite. It was a big, big, big show. I think we were somewhere around 20,000 – 25,000 attendees or people there. The number changes from every website or source I go to but I can… believe me, there were a lot and a lot of people covering all kinds of things because IT is changing and we all went there to figure out where was Microsoft leading many of us because we depend on that Microsoft technology. We’ve installed it and we cannot just move out because there’s a new thing going on the internet, right. “Oh, there’s this Slack thing we’re going to jump on.” No, we have investments and we have built a lot of things around SharePoint, around Office 365, exchange for our emails.
So how does it all play down together? And if I had to sum up Ignite 2016, it was really delivering on the vision that they had done back on May the 4th. So, they had promised a lot of things and fortunately for us, thankfully, a lot has been delivered at Microsoft Ignite 2016. So, what I’m about to show and explain all of the new OneDrive for Business things, all of the new SharePoint stuff, all of the new publishing sites, the groups, everything we’re going to cover here today, this afternoon or morning, wherever you are in the world…
And again, thanks for attending. I know some of you are all the way from Norway and probably even further away, so thank you for spending the time to see all of this. But it was really a delivery. Most of it is already available in our tenants on first release, so that’s basically accepting to get the new pieces before they go to global availability.
Small, little recommendations, folks. First release shouldn’t be just enabled on your entire tenant, right. You can if you feel you’re ready for it, but first release is meant to test the things before they show up. It’s kind of like your staging environment before production for the new updates, because things are moving fast.
All right. So basically, here is what happened. This is… instead of having the different silos, they decided to own the complete experience from start to finish. That means from the “me” part of the work to the “we” part of the work. From OneDrive for Business where I’m working by myself on my documents to SharePoint, and groups, and Power BI, and planner, and all of the things that make up the “we” part of the work. And instead of having these separate silos and letting the end user figure out what they had to do to take the document and move it somewhere else and continue the work seamlessly, they’ve decided to bring all of that as a whole experience. That is what Office 365 provides, it’s really linking everything back together.
Now, this is what we’re going to look at today and I know because I just said SharePoint and Office 365, I may have just dropped about 100 people maybe but don’t worry. Here’s what we’re going to look at and there’s many other things within these categories, of course. We’re going to first start with the “me” part of the work. What’s new in OneDrive for Business? What’s coming on the road map as well? And, of course, I have some special tenants that we’re going to start looking at within new stuff already. I also have the new sync engine, we’re very excited about that, which we’ll look at as well in a live demo.
Then we’ll move on to the “we” part of the work with, “What’s going on with the SharePoint team site? What’s going on with the SharePoint publishing site and where is it headed?” Within SharePoint, we’re also going to take a look at things like PowerApps and Microsoft Flow. Are they replacements for InfoPath and SharePoint Designer? Then we’re going to casually move on to Office 365 Groups. This has been that mystery ball for many. It’s a brand-new concept. It’s very difficult to first adopt, because it is so different from how we are used to working. And then, of course, we’re going to look at On-Premises. And no, I’m not going to just say, “Hybrid.” There are a lot of things coming for On-Premises SharePoint as well. Although, obviously, a lot of the cool stuff is going to be happening, and the benefits are in the cloud. So, let’s get started. I know you’re getting bored and I don’t want that at all.
What’s New with OneDrive for Business
OneDrive for Business. First and foremost, what is it? What are the pieces? And a couple of times in a couple of discussions, couple of Microsoft presentations, I keep seeing them mentioning the word… it’s the explorer. It allows you to explore. And you know what? I think it started clicking a little bit. I guess you’ve got to keep shoving that messaging on me. OneDrive for Business. A lot of people tend to associate that instantly with syncing offline and that simply is not the case. OneDrive for Business is the place that I go to as an individual in my organization, whether I’m an exec or I’m an… whoever I am. I go to explore my content, specifically, the files exploration if you want. What do you get with OneDrive for Business? Well, you get a personal site collection, for those of you that are SharePoint tech savvy. It’s basically the new My Sites that has been completely updated. So, you get a space for yourself.
Now, in the past, I’ve seen some pretty funky stuff. The things that I’ve been seeing, is people actually using their OneDrive for Business, their Files Explorer personal space, as a team site. They renamed it to team, to sales, to marketing, and they started creating lists and libraries and subsites. I think these people are very disappointed today, because everything has been closed down. Many of the options and features have been shut down. It’s a very simple personal space with a very simple personal document library. It is not a full featured document library in this case. And of course, there is the sync that comes with OneDrive for Business as well.
I think the highlight of Ignite 2016, or I should say Microsoft Ignite 2016 so I don’t get sued, was actually OneDrive for Business. That team has done a tremendous job in updates, features. And finally, I know a lot of us have been complaining for years about the issues with syncing offline, and the big highlight was the availability in public preview. That means you can go download it right now. I put the link in the Power Point presentations or if you search for the title that you can see in the URL here. Get started syncing SharePoint sites with new OneDrive sync client. There is an available preview installed on Windows or Mac because now they have the same experience for both of them, that not only allows you to sync offline by folder your personal OneDrive for Business library, but it also allows you to sync your SharePoint team sites or your document libraries rather also by folder instead of the entire document library.
Wow. I’ve been using it for a couple of weeks since Ignite. I’ve had no issues. It’s solid. From the test that we’ve seen with the teams there and everyone that’s worked on it at OneDrive for Business team, it’s been an amazing experience so far. I definitely recommend you move off from groove.exe. And even the preview has been working a whole lot better even though it’s on preview. So definitely go check that out.
Basically, if you go on your computers, if you go look at your end users, and you go to the process manager and you still see people using or running groove.exe, then something has got to give. You got to go replace it. You want only onedrive.exe running representing the next gen sync engine. They’ve made it so that it migrates easily as well. What do I mean by that? If you’ve already deployed the old sync engine for OneDrive for Business that allows you to, again, sync OneDrive for Business personal document library as well as SharePoint team sites, it’s going to actually… how can I say this? It’s going to phase into a new one. If you installed the new next gen sync, it’s actually going to automatically take the configurations from the already installed sync engine from groove.exe, for example, and it’s going to make sure that it transitions to the new one and then on installs the next one.
Why is that important? Think about the impact on your bandwidth. Think about internal network. If you have hundreds of users that have already synched gigabytes of data, and suddenly you install a new synched engine that has to re-download those gigabytes of data, you would have a huge impact on your bandwidth. So luckily, the migration is smooth and works flawlessly. We’re very excited about that.
They’ve also added the sync, the “Shared with me” folder. So, whenever it is other users that share documents with you…we’ll go see that in our OneDrive for Business. There’s a section called “Shared with me.” These are files that are not owned or do not belong in my personal site, do not belong in my OneDrive for Business. They’ve just been shared with me and now I can sync those offline as well. And we’ll see that there’s also a new activity center.
Let me go and switch quickly into this OneDrive for Business next gen sync engine on my computer right here, right now. So, as you can see, I am on my… I’m going to go to OneDrive for Business. Why not? As you can see, this is my Office 365 OneDrive for Business. And I have installed here at the top, the next gen sync engine and you can see that everything that is happening, is going to appear here. Whenever I’m downloading something, whenever I’m syncing something, I can open up my folders and I can go to preferences right from here.
Opening up the folders will open up the finder window which, of course, opened up in my other screen here, so let me just move it to the right-hand side, and you’ll see two folders. This is the same experience whether you are on Windows or you are on a Mac. The experience is the same for all your users. You will see your personal OneDrive for business with your tenant name available here under a separate folder. And then every single team site and document library that you sync, will be available with the name of the site and the name of the document library, and you’ll see everything that has been synced bellow with the little green checkmark. So, this is very, very exciting, and I’m finally happy to be able to run this.
Now, if I jump to my OneDrive for Business, you’ll see a number of things that have changes as well. But for now, let’s move back into our presentation. Let’s press play and let’s continue to see what else has changed.
So, this is the activity center. I show you on the right-hand side the Windows version so you can see what is being uploaded, what is being downloaded. Same thing on a Mac. The experience is completely the same. And what’s important here is that there’s no longer any real limits to sync. Before you had a 5,000 limit in team sites and a 20,000 limit in your OneDrive for Business library. Gone. They’ve actually challenged us to sync as much as we want.
And this has been… ironically enough, this was already available before. They took it away and now they’re bringing it back so we’re very excited. Now it’s called On-Demand Sync and it used to be called the Placeholders. Essentially, you don’t have to sync every single folder and document, but you can see them regardless of whether or not they are synced. So, as you can see by the icon here, some of them have not been synced on my computer. So even though your team site document library or your OneDrive for Business may be using 10 gigs of space, if you have a small tablet or you have a surface, for example, with a little bit less space, you may want to sync maybe a quarter of that. But you still want to be able to see all the other files, open them, and sync them once they are opening. This is not available yet. This will be coming in 2017.
Now, they’ve changed the new UX/UI and there’s a lot of things that have changed. One of the most important things, I think, that also affects the document library is being able to check multiple documents and then clicking on download. This will automatically zip the files together and put them on your downloads folder. The other thing that is very exciting is the preview of more files. So, what we mean by that is you don’t have to actually have the program installed on your computer. The experience that would happen, and let’s say you had Illustrator files or Photoshop files or whatever files, you know, jpeg, pdfs. Often, if you were on the document library, in this case, OneDrive for Business, if you try to open it, it would download a copy of the file onto your computer and then you would have a separate copy that you would have to open with your, you know, whatever the program in that case would be.
Now, what they’ve done is they’ve added the preview of many of these new file types. Things like Photoshop, things like Illustrator files, a lot of the Adobe Suite, but also other types of files and that is extremely… You know what? I work with designers all the time, whether it’s to prepare Power Point presentations, whether it’s to prepare new blog posts, whether we’re doing a new announcement, right. I want to be able to view all of these files. I want to view the .ai Illustrator file, or the .psd from Photoshop that our designers have prepared instead of them having to export every time to a .jpeg or something. So, by them having the ability to work directly even with a synced offline version of the document library or the OneDrive for Business library, and me as a non-designer user being able to view all of these files live in the SharePoint experience or the OneDrive for Business experience, I am very excited about that and it makes my life a whole lot easier to be very honest with you.
Until today, and until this is released in a couple of weeks, we still work with file shares for these types of files. I have no choice, right, because I don’t want to download a copy. There’s no actual benefit at the moment. So, we’re very excited to see this coming.
Now, this is huge. This is huge. And you know what? I’m going to go into demo for this. Let’s go into demo. I have another environment, another very secret environment, a Contoso environment. In this case, you can see that I’m connected to my OneDrive for Business. And obviously, we have our… if you click on files, you will have your personal document library. By default, only you have access to the files that are in here and, of course, you can upload files, folders, your email attachments from your emails can go directly here into an email attachments folder and permissions be managed automatically. There’s some very, very cool stuff happening here in this new experience.
Now, if you haven’t seen it already, you have the ability to right click now. So, I know, a huge feature for us but very important. So, with the right click copy, you can quickly
jump into the details pane. Note the details pane. There’s going to be something very important especially in document libraries. You’ll note the activity. So, that includes the file was created, edited, but also, when the file was shared to someone. So, you’ll see the entire activity of the document, you’ll see a preview of the document right from here, and of course, you’ll be able to change some of the properties. Not in OneDrive for Business.
Remember, OneDrive for Business is not a full featured document library. You don’t have work flows here. You don’t have columns. You don’t have metadata. So, you’ll be disappointed if you are using this as a replacement for your team site. OneDrive for Business is the “me” part of your work. It should be simple collaboration if not… basically, it’s your new My Documents folder but in the 2016/2017 era.
Now, while I’m looking at all of this, you’ll see that there’s some options here at the top. Version history, share, get a link, and of course, we have all our get a link options. The get a link with a view, edit, with anonymous or without anonymous. So, nothing new there. We have our external users. You can type in the email address of someone from outside of your organization for them to join in. I’m looking at the time and I still have 50 slides so I’m going to go a whole lot faster now.
What’s very important here and you’ll be extremely excited about this, right. Let’s say that I’m looking at the search and I’m looking for all my Contoso files. I can see that most of them are in my documents or in this file. Some of them are shared with me. Perfect. And of course, I can decide to go ahead and sync this offline. But at some point… Whoops. At some point in time, you’ll want to take your documents and you’ll want to copy them to a team site or move them to a team site.
Let’s say I’ve been working on this Power Point presentation and I’m looking at the Power Point presentation. And you know what? I’ve got 10 slides going on. It’s not bad but I’m going to need some help and I’m going to need some other people to start looking at this Power Point for my English, for my spelling. And you can see there’s a lot of things that have already been happening on this file. So, what I’m going to do is I’m going to select it, and I’m also going to select another file for this Power Point presentation that we’re going to need. Let’s take the Purchase and Commissions. Why not? And the Web Goals for Marketing and Strategies. And you can see at the top you have copy to and by clicking on copy to, we’re going to open up either in this OneDrive for Business, but I also have all of my frequently visited SharePoint team sites.
Wow. I can browse for more. But let’s say I want to send it to engineering. I’m going to see the document library’s here. Is this serious? Wow. So, I’m going to go ahead and put it under marketing, that would make sense. And I could create, you know, subfolders and click on copy. And from on and eventually, we’ll also have the move option. So, I can take the work that is my personal work or only working with me or two or three people and say, “You know what? At this point, I need this to go into the full-blown SharePoint team site because I need to collaborate. I need metadata now. I need more people. I need it to be centralized. I need work flows. I need pages. I need a whole lot more than just working on that simple file by itself.” So very, very excited about that as well.
Let’s continue on. As I said, there’s a lot to cover still. And of course, you can share with document libraries directly or SharePoint groups now. We’ll look about all of that. So very excited about this feature. It’s the copy. Now, they’ve modified or updated their mobile apps for OneDrive and OneDrive for Business quite a bit. You will now see that there’s notifications. So, if you have the OneDrive app and you do want your notifications, whenever someone’s going to share something with you or do something that deserves a notification, you will receive it right on your mobile app without having to go and check the app every time. So, this is very, very exciting.
And as you can see, as the update for the OneDrive for Business app, it is not just to look at your personal document library. It’s also to explore. I can connect multiple accounts, both my personal, my business. And I’m setting aside all of the administrative advantages available with OneDrive for Business because we could spend another hour just on choosing who can sync. Are they on an approved domain? Do you want to disable personal accounts that can be joined to the devices? There’s a lot of things that you can do to manage all of that. From now on, there is only one OneDrive mobile app, and there is only one OneDrive sync engine, and only one OneDrive site for users. Both to access their personal stuff, but also access their work stuff. And from here you can navigate your sites, you can see that you can even take files offline so if your mobile device is no longer connected, of course, what you’ve synced offline will be available as well.
And what I’m really excited about is also seeing all of these analytics and they’ve promised a lot of analytics coming to the new SharePoint pages, coming to the team news, that we’re going to look at as well. So, let’s say you compare a new document and you send it out to one person to view or review it. You can quickly check whether or not they even looked at this document and what’s the activity. And if you’ve created a new document that should be viewed in the company, you can make decisions or see whether or not it’s been effective, if communication was well done or not. So this is very, very cool as well. We’ll see a stronger integration with the Office suite. So, whether you’re on Word or you’re in Power Point or Excel, there’s a new activity tab and every activity, the same as we saw in the web browser, in that user experience, we will see it here directly in the Office product, the client software.
You’ll also have a lot of this here on the side. So this is “Shared with me” files. And opening your OneDrive for Business or your SharePoint site or document libraries that have been connected to your OneDrive for Business Sync and you’ll see them to be able to jump to them right from Office. So if your users prefer to click on file open from Word or Power Point, they’ll get access to the document. For those that don’t want to go to the browser, they can sync offline and access it from their desktop with a solid sync engine. And finally, for those that prefer navigating on mobile apps or through the browser, they have that ability as well and the experience is basically the same everywhere. So very, very exciting.
In terms of administration, there’s an entire new OneDrive for Business administration section coming to Office 365 admins, all right. So, you have your SharePoint administration. Now you’ll have OneDrive administration. And there’s some very, very exciting features there to control who has access to what, to block sharing with people on selected domains, right, to who can share with external users. There’s a lot and a lot coming. Same thing for sync options, storage management, and conditional user access. I have a little preview of what the conditional user access looks like. You’ll be able to say, “Look, the person has access to the files. The person can download them offline.
However, if they’re not on one of the approved networks, right, they’re connected to some weird Wi-Fi in a library, they don’t have access anymore or they cannot download, print, or sync.” They can only basically use the web browser version. So, there’s a lot… and the experience for the end user is complete. They’ve got an error message; RMS is supported as well. In terms of administration, honestly, I could spend an hour. There’s a lot going on. I have the links, and after my thank you slide all the way at the end, I have tons of links and road maps that you’ll be able to just kind of look at and see what’s going on.
In terms of group policies, for those of you that are managing the computers in the organization, and again, I put the links at the bottom here. You’ll be able to set things like the default location for the OneDrive folders, automatically launch, prevent users from changing the location, prevent users from using the personal OneDrive accounts on these work computers. So, there’s a lot of capabilities coming as well to manage all around.
I put this slide but I’m not going to explain it or go over it. I found that it was a lot of valuable information. I did not prepare this slide. It comes from Ignite but there’s a lot of good information on deploying the OneDrive setup file to your computer. So definitely go check that out and start using the next gen sync engine.
What’s New With SharePoint: Document Libraries, Team Sites and More.
Let’s get to SharePoint. Again, a reminder. If you have questions, ask them but you’re a couple thousand, you’re over 2,000 here so we definitely cannot reach everyone, and all of this is, again, very new stuff so I’m going to go over all of your questions and get back to you on a blog portion Q&A or reach out to you privately, or contact me on Twitter as well.
SharePoint, whoa. That’s a big one. I’m getting goosebumps, I don’t know about you. Because this changed the entire game from what we were talking about earlier with people just going away from SharePoint because they could use other things now. Let’s take a look at what’s going on.
First and foremost, document libraries. I have a lot to talk to you about document libraries. Most of it I’m gonna go directly into demo but there’s some good and you have to watch out for some things that I’ve put in red at the bottom. It’s actually an extract from one of the discussion at Ignite as well. But first and foremost, completely new document libraries, new UI, drag and drop, right click, thumbnails available, contextual commands. It’s responsive so if you’re on multiple devices or different screen sizes, it’ll adapt by default. The columns can be resized. There’s folder upload now so you can grab a folder with a bunch of subfolders, drag and drop them, boom, they’re in your document library. More file types that look great. This is what we were talking about earlier, the preview. And I’m excited about the group buy.
All right. You’ll see… I mean, let’s go check it out. The one thing I do want to mention, we’re going to have to start being mindful of multiple content types in the library and the required property in a library. I’ll get back to it in a few seconds. I will demo that in just a few. But first and foremost, let’s go into our brand-new document library. I’m going to navigate over here. And I’ve got this SharePoint site here called Engineering. And I’m going to go to… let’s start by the document library, shall we? So, we’ve got this document library, and as you know, we have all of the capabilities here to, again, right click and have a lot of our properties there. But we can open up the details pane and a lot of the properties will be right here for you to edit. So, I can say, “You know what? That’s not the title of the document. I’m going to remove campaign.” And it’s going to save on the fly. You don’t have to click on save, there’s no form to open up. And everything that has been happening is mentioned in the activity feed as well that is available across the entire suite of products.
What else do we got? We have the ability to pin to the top so files always stay at the top. So, if I have a presentation, if I’m doing certain things that I want always at the top or for my end users to always get to quickly, that’s going to be there as well. Of course, we also have the copy and the move that allows you to bring files somewhere else. For now, it’s OneDrive for Business only. Now, we have the traditional alert me, manage my alerts. But what’s really, really interesting and for that I’m going to move back to another environment. I’m going to go to my demo document library. This is another SharePoint team site that I pre-created for this webinar. And you can see I created a document library called Business Files. So not only can I search on the fly and this… honestly, I think this is one of my favorite features by far.
But let’s say I’m over here and I can see that I have these documents but I want to change the content type or I want to add some columns. You can manage the view directly from here. Just a lot of… there’s not just create a new column here. There’s also show or hide columns. And I really want to see things like the customer name, the contract, invoice ID, and maybe some other things, and I’m going to click on apply. Obviously, I got a little notification here. And I can see that there’s some metadata available for me here. So, what you can do is you can right click, open up the details. You can leave the details pane always open here and you can, right from here, change. I’m going to say, “You know what? This is actually an invoice.” And I’m going to see some of the properties here. I can change the customer. I’m going to put that to Sharegate. The invoice ID is going to be 1234.
This is really flawless work in terms of adding the metadata that I want. What’s really cool and, of course, you still have your quick edit and if it’s not here in my document library here… there it is. I can switch to quick edit and I can still do… I didn’t add my view here, but I can still go in quick edit more and I can still add all of the properties that I need. But what I really enjoy about all of this is that right from here I can click on a column and I can either filter by, just like before, but I can go directly into some of the column settings. And I can say whether or not I want to add a column, show or hide them, or hide this column, move it to the right. So, there’s a lot of things that we could do here that are very, very cool.
What I do find interesting is on these custom columns that you add, you can go ahead and group by right from here. So I can say, “You know what? I would like to group by customer.” And already it’s been assigned by customer. Now, I just realized that all of these files or three of these files, they’re actually for the customer Sharegate. So what can I do? I can select them, and I’m just going to take them, and I’m going to drag and drop them to the category Sharegate. And if we look at their metadata, you can see that they’ve all been tagged with Sharegate now. That is pretty cool. I’ve got to give it to them.
What you do have to worry about, and this is what I was talking about a bit earlier, is that… as you can tell, I have multiple content types in this document library and for some of these content types, some of the documents, the columns are actually required. So, if you start from the new button, you’ll have your content types available and a document will go directly into that content file. That’s great but let’s take a look. I’m going to click on invoice. I’m going to create a new document. It saves on the fly and when I’m done, I’m going to go back. I can change the name, a test, and I’m going to go back into the document library. Now that I’m in the document library, I created a new invoice document but it’s possible that there were some required columns for this.
In this case, it’s going to allow you to just create the document regardless of whether or not there were some required columns. It’s the same thing if you upload a document. So, if you’re in your document library, there we go. And I click on upload and I go get just one document. It doesn’t ask me in which content type do I want to place it. So, your end users need to know that they have to go on it… And sometimes the refresh doesn’t happen quite nice with me. There we go. They have to know to go on it and then change from the details pane the content type and adjust any required column there. You will get notifications. This is awesome. Classic demo environment. Everything goes flawless until you try to show it to people. Can I please get a details pane? Thank you very much.
And I can say, “You know what? I want to change that to contract instead.” And what’s going to happen, it’s going to tell you here at the top that there’s a field that’s maybe required, but it’s not going to actually… okay. Well, my SharePoint’s all of a sudden become slow. It could be because I’m… And as you can see, I can just change it and even though I didn’t do anything with the required column, I changed the document to the content type called contract and there is a required column, but it didn’t force me to do it. So, you have to take that into consideration. I know it was a big topic at Ignite. Microsoft is aware of it and they are looking at ways to make that a whole different experience. What they want is for people to be able to use SharePoint without not knowing where the files are, how come they’re checked out and no one else can see them. They want it to work and then find another way for people to fill out the metadata.
What you’ll find also interesting is that every time you have a people or group column now, you can click on it and you’ll get a very quick experience called the people card. It’s a new caching technology and you’ll be able to look at all of your files for you, or for the user you clicked on in this group, or in this SharePoint site, or across all of Office 365. You can also see who the manager is and you can also communicate with Skype for Business, or by email, or go to their Delve profiles. Now, if I click on my manager, for example, here, I can see the files for my manager and I can switch to the recent Office 365 documents. So, I can see that he’s been working on stats for 2016 presentation and I, of course, have permission to access it. Otherwise, I wouldn’t see it. So, I can jump to it right from here or just copy the link or go to the location. So this is also a very good experience for people to just navigate on top of the whole drag and drop possibilities, the group by and everything else that we’ve been looking at.
Again, wow. Look at the time. What else do we… this is the road map. I’m not going to go over it. I put this slide at the end as well. There’s a lot coming like new modern document sets, new web part for document libraries. Yes, you still get manage navigation and support. You will still find ways for the required columns. There’s still a lot coming to better manage large lists, better have support for file types that are currently not supported. So still a lot going on for document libraries. Now, I’m going to go a little bit faster because, clearly, I still have a couple of things to cover.
New Pages or New Canvas
We have the New Pages, Canvas. The New Pages are a completely new experience. You may have seen it on Delve blogs. They’re responsive out of the box and they allow you to just write very easily and very… and flow very nicely. Soon, you will see that you can have multiple column layouts. Right now, it’s just a single column top to bottom. And of course, you’ll get theming and branding. You’ll have content interaction such as likes and commenting and you’ll have page analytics for authors as well so you can know who, how many people viewed your page and many more statistics that are coming. So, you can see both the pages available and adjust based on the size of the screen because they are responsive by nature.
We’ve got New Web Parts coming our way because since we’re using New Pages or New Canvas if you want. Well, we’ve got New Web Parts that use the SharePoint framework now. And you can see that when you click the plus sign in a new SharePoint page, your Web Parts are going to show up this way for you to just add the content whether it’s a Yammer feed, whether it’s your news, whether it’s a Power BI chart, a video portal. You have access to all of the different products that do what they do best in the suite and bring it onto your SharePoint page very quickly, very easily, and very nice. Most importantly, works on all devices at all times. Some things coming very soon. We’ve got some link previews, Bing maps, and a lot of other cool stuff such as your group calendar, which we’ll talk about very shortly.
And of course, this introduces a new feature called the Team News. Every team site now… it’s kind of like the new announcements list and now it’s referred to as Team News. So basically, on your home page, you have the ability to write some news announcement but they’re actually pages. And you’ll be able to put one or a few as a… how can I say this? More emphasis if you want. I forget the word. News on the home page.
Let me actually go to the site directly and show that to you. I have… I’m still in my demo site. Let’s go to the home page and you’ll see that happen. You’ll see both the new pages and you’ll see the news feature. What’s fun about this is that if you look at the bottom, you have something called the activity feed and you can remove this but it shows me everything that is happening in my team site. Every time a new user modifies a document, every time a user creates a document, a list is created, a page is created, the activity feed shows it for my site so people coming to my team site can see this and jump to see what’s been changed, what’s going on. You can add your quick links here. It’s like the summary links Web Part that you had. Now it’s quick links. You click on add. You can see all of your recent documents or you can type in the link to whatever you want and they’re going to show up here with a thumbnail preview.
And finally, you have the news announcements. Before I click on creating a new announcement, I want to bring your attention to the new button. This is where everything starts. Whether you’re going to create a new list, a new document library, a new page, or you’re going to add a new app. For some of you that have experience with SharePoint, an app could be what you used to refer to as a SharePoint list template or document library template like the contact list and other things like this. But there are also going to be just apps like an Expedia app to book flights right from your team site because it’s an operations or a conference team site. Whatever the case is. And you can, of course, create your own app parts eventually that will allow you to just make the entire experience a whole lot better.
Creating pages or creating news is the same experience. You have, for now, a single column here. Sharegate is awesome and so is this webinar. Right? And then I can add content. Whatever the content may be and this is what we are in the new Web Parts if you will. I can say I’m going to add some text. So, you can see I have a full featured text box here with links. This is awesome but I wish I had three more hours.
And then you can take this and you can change the formatting or erase the formatting. There’s a couple of things that you can do here. So we’re quite nicely doing. Click on images. It’s going to quickly open up my recent images from my document library, from my site. I can go to my site assets, for example, and see if there’s anything or just upload something from my computer. So that’s going to open up my… let’s just go get any picture at this point. I don’t want to get the wrong one. Yeah, how about my broken foot a couple of months ago?
I’m going to add that image and that’s going to be my news announcement. So, when I’m done, and by the way, again, this is responsive, right, I can click on publish. So now my news announcement was saving all the while I was writing it and the first image has become my news announcement and now there’s a new announcement written here. I can go see them all. And if I’m going to create a new page…of course, CSS issues as always. I can also go here and you can see that I can create pages but the old pages are still available. Your Wiki page, your Web Part page, and now the new site pages are available as well.
At any point in time, if you don’t want the new experience, you can always switch to classic and they have officially confirmed the classic mode will not go at all in 2017. So, for all of 2017, you can expect to be able to return to classic mode. Now, for document libraries you will see things like if you have custom actions, things that used to be in the ribbon, they will show up here in the command bar and there’s a lot more coming that way as well.
Let me continue on. Actually, let me switch to the SharePoint list now. In the SharePoint list the experience will be relatively the same. For example, my test hardware inventory and…I mean, it’s the same experience here. And now you will see that there’s already the integration of flow and PowerApps, which I will explain in just a few seconds. But again, I can group by vendor very quickly and I can adjust saying, “These two over here should actually be under Apple.” And I’m done, right.
And then, of course, I can create views, I can adjust them, I can say, “You know, I’m going to reduce the columns, adjust however I want. I want to add something more. I want to add the…I don’t know, a modified date. Apply.” And you’ll see that my view at the top right here has a little star. So, I can go ahead and just save the view with the modifications that I have done so now it’s always going to have the modified date as well. So, a lot easier for people to work with. Very, very, very nice experience in my opinion.
Let’s continue on as… Wow, the minutes just fly by, do they? Check this out, folks. Now, that had gotten me very, very excited. We’re getting new publishing sites, right. Just like the new modern team site experience with the same or similar Web Parts that we see here with different layouts, this is going to be some very exciting stuff allowing any team, any business unit to create their own very slick, responsive, and full featured… include videos from the video portal, include Yammer conversations, right, include events from your group calendar. Some very, very exciting stuff coming for publishing sites. This is the first mock-up that we saw. So, you know they’re not stopping and we definitely want to keep on.
Workflows & Forms
So, hold on a second. What happens to my workflows and my forms? What’s next with that? Well, our favorite… it’s been a while coming, we know. InfoPath eForms and SharePoint Designer will eventually disappear. The support for it is going to end around the year 2026 if I’m not mistaken. You can still use it with Office 365 but there are no more investments and it’s not available in the latest suite of Office with Office 2016. So, the last version that you get is from SharePoint Designer 2013, InfoPath 2013.
So, what is the so-called replacement? Well, you’ve got PowerApps that allows you to create mobile apps based on a SharePoint list but also with many other things. And it’s not just mobile apps. It’s available directly on the web as well. So, you could kind of replace forms and you have Microsoft Flow, which is kind of like automation or if you’re using Zapier or if you’re using IFTTT, it’s a very similar experience. It allows you to automate things very, very easily and very quickly.
Now, remember one thing though. They’re not successors. Sorry. They are successors. They’re not replacements, right. PowerApps is not the replacement for InfoPath and Flow is not the replacement for SharePoint Designer or workflows. They are successors. They are very different and they will allow you to do things very differently but may end up serving the same business needs. So, they’re directly integrated into your list or into your document library but you should be aware of certain things, right. Flow and PowerApps are still in preview. And the intended purpose when they were built were a lot… they were not considered to be a SharePoint thing. They were considered to be completely independent things.
Microsoft Flow, for example, allows you to create… what do you call it? Your own flows if you want or your own automated processes, but they’re yours as an individual. So, if me, Benjamin, I start creating flows that work on all of my SharePoint document libraries and all the SharePoint lists in all of our organization, and in three years I leave the company, all of these flows, they stop working because they belong to me as the individual user. And for now, as we’re in preview and we’re testing it out, we won’t know that there’s any flows created to a document library. You won’t understand why things are happening. You’ll have to know who created the flow and you’ll have to be able to contact that user and basically never disable that user if you start using that in production in a large environment today. So be mindful of that.
It’s the same thing for PowerApps. They are owned by the individual user. They’re not owned by the object to which you applied it. For example, if I go back to my SharePoint list over here, you’ll notice that I have created a PowerApp from this SharePoint list. I’ve already prepared this and you can access through your views. Every time you create a new PowerApp or a new mobile app for your SharePoint list, it’s going to be available as a view here. It’s going to show you the form or the app if you want, and it’s going to open it directly in the web browser, and they’re working on an embedded version so that you can put it on your SharePoint pages.
And if you’re on mobile devices, then you’ll have to have the PowerApp’s mobile app installed and you’ll be able to view this. So, this is my SharePoint list. I can use the search if I was on a mobile device. I click on new, fill out the information, and then submit it. So, this is the mobile app. I can click on the details, go to the… and this is automatically generated from the SharePoint list. Of course, you can go a lot further than this and customize it with images, with all kinds of things that you want, so people can be on the go on their mobile devices and submit information to your SharePoint list without having to have the SharePoint list available to them or rather navigate to it. And then it’s the same thing for the Microsoft Flows. They’ll just pick up what’s going on here and they’ll go directly and automate that process.
One of the following webinars that we’ll be doing is with Mark Rackley who will be going over the customizations with SharePoint, the SharePoint framework. But not just as a developer, also as a… if I’m managing my environment, my…what is the impact? What can I do with this? What can I not do with this? So, that’s going to be coming up in December so stay tuned for that.
What’s New with Office 365 Groups
Office 365 groups. Wow. All right. Well, we’ve got time. We’ve got time, folks. A lot of people are still confused with Office 365 groups. So let’s try and figure it out. This slide is my favorite slide. It comes from like 2015. Because Office 365 group is not a product. It’s a way of gathering the different products that are good at what they do and linking them back together. So, what I did is I did my own custom infographic to help you understand. Whenever you create an Office 365 group, you can put members in there, you can put external guests in there, but the group is just like any other type of group like security group, distribution list. They’re stored in an active directory. It’s a thing. It’s an Office 365 group. It’s a unified group.
And all the members, including the guests, automatically have access to everything that was provisioned for the group. So as soon as you create an Office 365 group, it goes and knocks at the door of every product in the suite and it asks that product to create or generate something for that team, for that group, for that project. So, exchange is going to create a mailbox for conversations, it’s going to create a calendar. SharePoint’s going to create a full-blown site collection, and other products, like Planner is going to create a planner board. Power BI is going to create a work space, and more coming but they’re still independent products. The SharePoint site collection that you get inside or as part of your Office 365 group still is a SharePoint site collection and there’s a full SharePoint site collection.
So, let’s quickly go and look at one of these groups that we have here, right. I’m here in my conversations for the engineering group. I can go to the calendar for my engineering group. This is still Outlook. But then I can go to my planner or I can go to the SharePoint team site where we just were, and this is full-blown SharePoint I was just showing you. You’ll have the group cards here at the top that allows you to navigate back to these other pieces. So, you basically are using the best parts of the Microsoft suite for the best job possible. If you’re doing a calendar, then use the calendar. Don’t use the SharePoint calendar. It’s horrible.
So, let’s continue on here. Now, there are things that you… facts that you need to take into consideration. Every time you’re going to create an Office 365 group now, it’s going to create a full SharePoint site collection. And every time you’re going to create a site collection, it’s going to create an Office 365 group. You can still create independent site collections that are not connected to groups, but that’s going to be through the admin center, for example, or through code.
So, there is no competition. There’s no groups versus SharePoint. Group is gathering of all the best and one of the best is SharePoint site collections. You should be aware of permissions management with this because all group owners or group members will have access to everything within the group and that means they will always have access to the SharePoint site collection. If you want a small base of users to only have read access to your SharePoint files, then you don’t put them as a member of your group. You go and just add them to the SharePoint team site. Be aware as well with external guests invited to the group versus external guests invited to SharePoint. Again, SharePoint is just one piece of the group so if you want an external user to have access to all the pieces, then you need to add them as a member of the group. If you want them to only have access to the SharePoint piece of the group and in this case, you will have to go into SharePoint.
Now, some of you that have been using Office 365 groups in the past, you may have had experience with the files tab. And let me go through that again very quickly. I’m going to go back to mail here very quickly. I have my engineering group and we have our conversations, which are essentially just emails, and we have calendar. But new at Office 365 groups is the files tab that has changed because sometimes our groups just need some simple file collaboration. We don’t need a full-blown SharePoint team site, although we don’t realize that behind the scenes, we are using it.
Look at this. When I clicked on files, I didn’t leave Outlook. I’m still in my Outlook. I’m still looking at groups, and I can see all of my files for my SharePoint document library. The default document library in a SharePoint team site that you cannot delete. Files and emails that I have attached will also be available here and I can create a new document right from here. I can also click on browse library and that’s going to open up the SharePoint team site into document library where everything is happening. And at this point my group that may have started with just a calendar and just a simple files collaboration, we may grow 6 months from now to 23 members and maybe we’ll need team news. Maybe we’ll need to jump to our Power BI work space and start looking at our BI dashboards, because Power BI is also associated to our Office 365 groups just like a SharePoint team site is.
So, this is all very, very exciting things. At least for me it is. Let’s continue on because, clearly, I will need to speed up some things. So there, as I said, there’s no more groups vs SharePoint. There’s also integration with Yammer so you will see Yammer… every time you create a Yammer group, it’s going to create an Office 365 group with the OneNote, with the SharePoint team site, right, but it’s an or thing. Whenever you create an Office 365 group, it’s going to use exchange conversations or Outlook conversations. If you want to use Yammer conversations, you have to go and create your group from Yammer. And we have future integrations coming to the rest of Office 365 group and SharePoint as well on the Yammer side of things. So, if you thought Yammer was going away, not at all. Stay tuned. There’s a lot of announcements coming.
Before I jump into SharePoint on-prem, I know you guys are very excited and thanks for sticking around. It’s definitely worth it. It’ll be maybe five or six minutes. Let’s take a look at one of the actual use cases. I want to show you how I’ve been working in somebody else’s tenant. I got an email from somebody at Microsoft and he invited me to an Office 365 group that does not belong to my company. I am officially a guest of that tenant now. So, it’s for a conference that I have actually tomorrow called Tech Summit and I’m presenting on groups. So, they created an Office 365 group called Tech Summit and I can go and have conversations. I can email the entire team and tell them what’s been happening. But I can also open up my group files.
So, at this point, you can see that I’ve joined the Microsoft environment. This is inside of Microsoft. A space has been made available for me to join as a guest and I can see all of the Power Point presentations that have been made available to me by Microsoft for me to either work on or present them tomorrow. I have access to the document library. On top of that, I can go into our shared notebook where we have added all of our demo scripts and how things are going to run. So, you can see that I have my setup checklist, I have my demo script. So, we’re working with people from multiple organizations in one place preparing a presentation together.
If I go back, I can also go and create a new page or new team news. So, for example, tomorrow, I’m going to go present, and maybe I’ll want to come to the team and I want to share my experience after I’ve done presenting. So, I’ll come and create a team news, I’ll add a couple of pictures, I’ll add a couple of feedback or questions that we got from our presentation so that everyone that is part of the team that could not be there will be able to participate. And the flow is quite nicely… if we’re saying SharePoint’s about the skyrocket, that’s what I mean. The usage promotes adoption. The user experience… pardon me, promotes that user experience that I’m looking for. I can do things myself. I don’t have to wait for IT but it is still controlled by IT.
SharePoint On-Prem: What’s Happening?
Okay, but hold on a second, Ben. All of this bombardment. What about SharePoint on-premises? Right? I just spent an hour… do you have anything to say? Is there anything coming for on-premises? Well, pretty much everything I just mentioned, folks. Right. A lot of people… I got the feedback after Ignite that there was not much for SharePoint on-premises. They announced something pretty big at Ignite. They announced feature packs. The first feature pack is coming in November and another one coming in 2017. That means for everyone on SharePoint 2016 on top of everything that’s been there for SharePoint 2016, MinRoles, the new…OneDrive for Business, the infrastructure, zero down time patching, durable links.
On top of everything new with SharePoint 2016, everything that I just mentioned about SharePoint, the new modern team site, the new OneDrive for Business, the copy to, the UX, the pages, the team news. These are things that are going to come on premises as well. They are SharePoint features. But they’re going to come a bit later after all the bugs have been done, after they’ve been fixed, after they’ve been packaged into something that can be deployed as a feature pack. Already, the one that’s coming is coming with custom app launcher, the OneDrive for Business enhancements that include the copy to, hybrid auditing, hybrid taxonomy, better MinRoles so that you can run it on just a couple of servers instead of like 10 or 12. Very exciting stuff. And again, on top of all of the on-premises things we were talking about when we announced a new SharePoint 2016.
And you know, of course, there’s hybrid. I mean, but hybrid is not anything special to me. If you need the flexibility, if you still have some on-premises customizations that, you know, you’ve invested a lot of time and money into that you don’t want to just recreate from scratch, I understand that. I understand if you have a significant footprint, if you’ve got remote locations or, for whatever reason, you need to stay on-prem. That’s fine. But there are things coming to SharePoint on-premises and that’s the new SharePoint as well. So, stay tuned if you’re on-prem but, of course, you won’t benefit from Delve, from groups, from all of these other things that are only in the Cloud or at least through a hybrid.
So, will SharePoint be the same as it was? Probably not, folks. I mean, otherwise SharePoint would become useless, right? People would eventually stop using it. There was no updates, it stayed in a way that it was popular back then but it just didn’t move with the times, with the changes in the tech and the industry. So, will SharePoint be the same? No, it’s going to change and it’s going to get very different. The team site is consumable, ready to use, responsive. Responsive, sorry. Customizable. The new publishing sites are very exciting. We have drag and drop, we have a solid sync, sync by team size, by library, on demand sync, OneDrive for Business libraries as well.
And in a recent quarter financials, Microsoft said they had 85 million commercial Office 365 active users every month. Is SharePoint about to go up in usage? Absolutely. Because the way that this new SharePoint is…it’s not, “Oh, SharePoint is a platform. You’re going to have to sit down, plan your site collections, what content types are we going to put, be careful, site columns, be careful.” No, no, no. We need…that is important, I agree. And we’re still going to build those as planned intranets, but we also need to give our end users the choice. The ready to be consumed, ready to go. You know?
Tweet, tweet, tweet, a 140 characters, quick news, message, next, next, next. People are used to being able to move onto the next thing quickly. And a team site that is quick and easy to use despite some of the things with the required columns that, you know, are going to be mitigated very soon. Of course, the usage is going to go up. And of course, if the usage goes up, that means a whole lot of goodness coming our way as well.
So, folks, that is why I think SharePoint is about to skyrocket. I think you should get ready. There are a lot of things happening. I have left out so many things in terms of reporting, analytics, management, control, RMS. I do invite you to go check out the sessions. I will try to do a more complete blog post. Folks, I thank you so much for sticking around. Please, stay in touch on Twitter @bniaulin if you wanna ask questions, if you want to follow up, or add me on LinkedIn. Thank you very much. We will post a recording shortly and have an amazing day.
For those still on, I do want to let you know that at the end of the slide deck, you will find the road map slides with all of the road maps for documents libraries, for SharePoint publishing, for what’s on their top of the mind to make better next year 2017. There’s entire SharePoint products road map and the Office 365 groups, things with self-delete, things with manning policies, hidden membership. There’s so much coming our way. Again, thank you so much. These are exciting times. And no, SharePoint is definitely not dead.