administration / management tools 

Microsoft 365 management software that just works. 

Ensure compliance and never compromise security. A management tool that takes care of your environment beyond migration.

15-day trial. Full features included.

Gartner Dark

ShareGate is simple to use and incredibly powerful. I could not have managed our migration projects and ongoing M365 maintenance nearly as effectively as I have without it.

— Alex Burgess

Senior Infrastructure IT Technician at HSDC

Trusted Microsoft 365 management tool for over 75,000 IT professionals worldwide.

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Siemens
Crocs
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Montblanc
Ikea

Management solutions for all things Microsoft 365     

Bulk User Management

Bulk user management  

Ditch the repetitive manual edits and everyday administration, including assigning or removing user permissions. Customizable user provisioning from the start lets productivity soar.

External Access Control

External access control  

Sleep soundly with zero trust enabled, knowing that only the right people have access to your data. Automation mitigates security breaches and ensures compliance, with audit reports available anytime.  

Microsoft Teams Automation

Microsoft Teams automation

Find inactive teams, orphaned groups, or potential security threats in minutes. Save time when ShareGate asks owners—to take action. Lifecycle management is built-in, making governance easy.

Made by IT teams, for IT teams

IT admin in ShareGate's office writing a to do list on a white board.

ShareGate frees up time for Administrators to do what they’re good at—delivering great Digial Workplace Experiences.

— Dorje McKinnon

Senior Digital Workplace Specialist

M365 governance features

Manage your M365 cloud services with the flexibility you need  

Move content  

Whether you’re migrating to the cloud, in the middle of a merger or acquisition, or moving a single Teams channel to reflect your end users’ needs, ShareGate can help. With no data cap! 

Movecontent Dashboard
Secure Sharing Reviews

Secure sharing reviews  

Avoid user errors and be sure your organization is secure. ShareGate’s data protection automation helps owners of teams and groups figure out if they should act on externally shared links and guest access.

Boost End User Adoption

Boost end-user adoption  

The ShareGate end-user app* is a workspace for end users to create and manage their teams from start to finish. Drive adoption, empower your end users, and take some of the burden off IT. 

*End users don’t need a ShareGate account or a license.

Fewer Repetitive Task

Fewer manual tasks  

IT has more valuable projects to work on than the same repetitive, basic tasks. Automate your policies and everyday IT administrative tasks. Streamline your workflows in Office 365 and increase visibility with ShareGate’s automation. 

Ebook Sharing Is Caring

eBook

Manage security in Microsoft Teams

With Microsoft 365 usage at an all-time high and a global shift to a hybrid environment at work, the ability to collaborate with external users securely is now more crucial than ever. You don’t have to compromise security to facilitate productivity.

All the best administration tools and management tools for Microsoft 365

O365 administration Features
Custom CheckmarkAll the Office 365 management toolsManage permissions, migrations, and restructure data in one, user-friendly software. 
Custom Checkmark Complete Lifecycle management Take charge of change management! Use simple, powerful copy actions for SharePoint, Teams, and Planner. Without a risk of data loss.
Custom CheckmarkOptimize Microsoft on premises or onlineGet guidance on governance best practices, and guardrails for your Microsoft environment. 
User account managementFeatures
Custom CheckmarkReport and repairGet into your environment and understand how end users work within it, without PowerShell!  
Custom CheckmarkCustom security Apply custom security settings in SharePoint or right-size your permissions settings to the needs of each team. 
Custom CheckmarkExternal sharing and guest accessDefine and assign policies according to the security needs of your business. Automate compliance and monitor and fix issues.  
Custom CheckmarkEmpower end usersFacilitate productivity by helping end users understand how to create and manage their M365 resources. 

O365 administration features

Manage permissions, migrations, and restructure data in one, user-friendly software. 

Take charge of change management! Use simple, powerful copy actions for SharePoint, Teams, and Planner. Without a risk of data loss.

Get guidance on governance best practices for your Microsoft environment. 

User account management    features

Get into your environment and understand how end users work within it, without PowerShell!

Apply custom security settings in SharePoint or right-size your permissions settings to the needs of each team. 

Define and assign policies according to the security needs of your business. Automate compliance and monitor and fix issues.

Facilitate productivity by helping end users understand how to create and manage their M365 resources. 

Microsoft 365 management software FAQ  

Which management tool can IT administrators use to get visibility into data across Microsoft 365?  

You can get clear visibility into your Microsoft 365 environment with ShareGate’s pre-built and custom reports.  
 
ShareGate’s actionable reports help you find and fix issues before they become bigger problems for your business.  

How can I move Microsoft 365 content from one tenant to another?  

With ShareGate, there are two ways to move content between Microsoft 365 tenants. For larger migrations and mergers and acquisitions, the ShareGate migration tool helps you migrate from file shares, SharePoint on premises, SharePoint Online, Office 365, or one of many other supported sources.  
 
For smaller moves to support ongoing content management, we have Cloud copy. This feature gives you the flexibility to move Teams content whenever, wherever, with the convenience of web access.  

How can I automate policy enforcement?  

ShareGate enables you to set custom group sensitivity labels that control each team’s privacy status, external sharing settings, and guest access permissions.  

You can also customize how frequently you want owners to be prompted to review their teams’ externally shared links and guests, ensuring your data is always in the right hands. 

What’s a quick way I can reduce repetitive tasks for my M365 admins?  

ShareGate helps IT admins save time. Skip the daunting task of creating PowerShell scripts. ShareGate provides automated governance for Microsoft 365 so that you can keep your tenant organized and secure quickly and easily.  
 
Leverage ShareGate to avoid getting bogged down in end-user tickets or responding to fires as they arise. Get agile and proactive with ShareGate. 

How do I activate and manage licenses for the ShareGate migration tool?

When you activate your subscription in ShareGate’s migration tool, a license key is generated by a machine code to keep track of that activation. In the migration tool, click the Activate my license button in the log-in prompt to enter your license key.

From there, license management is pretty straightforwardyou’ll only need to update licenses if your machine or domain name changes.

If you discover one of your licenses has low license usage, of if you see unused licenses in your subscription, you can transfer that license assignment to another user.

Need ShareGate to do even more? We got you.

automate

Automated governance

Fix teams and groups faster with the help of owners using our chatbot to maintain a clean and organized tenant. Manage team ownership, guest access, and more.

Centralized reporting

Skip the scripts! Get a comprehensive inventory of your SharePoint and Teams environments using custom and pre-built reports whenever you want.

permission

Permissions management

Go beyond Microsoft options with flexible permission settings. Quickly see who can do what and right-size permissions to your policies.

M365 Migration

Migrate to Microsoft 365, move channels in Teams, merge tenants – get everything you need (and more) to make big migrations easy.

administration

Administration

Transform your environment following best practices to move through day-to-day operations with agility. No more reactive firefighting!

The sharegate difference

We make IT simple.

Easy to use illustration

Easy to use

Software designed with simplicity in mind. No manual required. Unbox and go.

Easy to choose illustration

Easy to choose

Take control of Microsoft 365, from migration to management. All-in-one tool. One fixed price.

Easy to troubleshoot illustration

Easy to troubleshoot

Unlimited tech support. Straightforward docs. How-to resources. All for free.

Getting started is easy

Try ShareGate free for 15 days. No credit card required.