OneDrive MIGRATIONS
Tick tock—Unlicensed OneDrives are going to be deleted. Have you taken action?
By May 16, 2025, Microsoft will archive or permanently delete unlicensed OneDrive accounts. Migrate them quickly and easily with ShareGate to avoid data loss or unnecessary costs.
Microsoft’s new policy for unlicensed OneDrives:
What is it and why do you need to act fast?
*These changes do not apply to EDU, GSS, or DoD customers.
What exactly is changing with Microsoft’s OneDrive policy?
Starting January 27, 2025, Microsoft is cracking down on unlicensed OneDrive accounts. Now, unlicensed OneDrive accounts with a retention policy will be archived after 93 days. This will cost you $0.05/GB/month in storage and $0.60/GB to access them.
(Source: Microsoft)
Without a retention policy, your data will hit the recycle bin after 93 days and later get permanently deleted.
What are the risks of not taking action?
- Permanent data loss – If you don’t have a retention policy, OneDrives will be automatically deleted after 93 days. No recovery. No second chances.
- Unexpected costs – If you do have a retention policy, you’ll be charged for all archived OneDrives, not just the ones you might need. And retrieving that data comes with a hefty reactivation fee as well.
- Compliance violations – If your industry has strict data retention rules, letting OneDrive data disappear could put you out of compliance—leading to fines, legal trouble, and security risks.
- Security vulnerabilities – If sensitive files aren’t properly secured before deletion, your organization could be at risk of data breaches or unauthorized access.
What are your options?
1. You can migrate the data to a licensed OneDrive or SharePoint, ensuring your data stays secure, compliant, accessible.
2. You can set a retention policy and pay to store it—whether or not it’s necessary.
3. You can do nothing and hope for the best.
If you want to migrate your data, we can show you how to make the process as quick and easy as possible.
Onedrive migration SOLUTIONS
Why ShareGate is the best solution for your unlicensed OneDrive migration
Smart reporting
Quickly pinpoint inactive or unlicensed OneDrives with ShareGate’s pre-built and custom reports. Filter by storage or activity to see exactly what’s worth migrating—so you can act fast, avoid surprises, and stay ahead of Microsoft’s deadline.
Accelerated migrations
Don’t waste time with slow, manual migrations or complicated solutions you need to configure. ShareGate is out-of-the-box, doesn’t require scripting, and can migrate at insane speeds. So you can beat Microsoft’s deadline with time to spare.
No limits, no hassle
With ShareGate, you can migrate as much data as you need, for as many users as you want. No caps. No extra fees. Just simple, stress-free migrations designed for real-world IT teams managing messy, ever-growing tenants.
Easy content management
Migrate, restructure, and clean up your OneDrive content in one go. ShareGate makes it easy to target and move folders or files where they belong and easily view and adjust permissions to keep your tenant organized and secure.
Take control: Migrate your unlicensed OneDrive migrations with ShareGate.
Everything else you can move with ShareGate Migrate
Microsoft 365
OneDrive for Business
Google Drive
File shares: Local and shared drives
Box
Exchange Online
Microsoft Teams
Office 365
Planner
SharePoint Online
SharePoint 2019
SharePoint 2003 & 2007
SharePoint 2010
SharePoint 2016 & 2013
Everything you need to simplify how you migrate, assess, and optimize Microsoft 365. At one fixed price.
- No data caps
- All workloads
- Unlimited support
- Infinite end users
Loved (and reviewed)
by IT pros like you
“The amount of time I save with ShareGate moving stuff around in Microsoft 365 is breathtaking. Someone out of service? I can easily move their OneDrive to a Team. A SharePoint becomes integrated into an existing Teams in error? Move and delete, no problem. I fully integrated ShareGate into my work. Can’t work without it anymore. It’s like an addictive drug!”
— Jan Vermeren
SharePoint Administrator at Cartamundi
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Learn more about migrating OneDrive accounts
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