Manage and secure Microsoft Teams

Guide users towards secure and productive collaboration in Teams with ShareGate’s automated governance platform


Trusted Microsoft 365 management tool for over 75,000 IT professionals worldwide.



Put your Microsoft Teams management on auto-pilot

ShareGate scans your tenant daily and gives you visibility over all your teams. Easily set policies to guide users to do the right thing in Teams and collaborate with owners to fix issues faster.

Automate your Teams monitoring

ShareGate’s Teams management module gives you a centralized overview of your environment.

See what’s going on with all your teams from a centralized interface without the need for PowerShell, provisioning forms, or an Azure AD Premium license.

Detect inactive teams to reduce sprawl

ShareGate automatically detects inactive Team so you can quickly review, keep, archive, or delete them.

Automatically detect inactive teams based on user activity, and delete or archive them to keep your environment clutter-free.

Know each team’s purpose and sensitivity

ShareGate’s Microsoft Teams chatbot automatically notifying an owner that they have a sensitivity tag to apply.

Understand the reason of creation and sensitivity level of each team, and customize your governance policies based on this information.

Apply custom-fit security settings to each team

Apply a custom sensitivity to each Team and control external sharing and guest access with ShareGate.

Automatically control privacy status, external sharing, and guest access settings at the team level, based on each team’s sensitivity.

Schedule regular external sharing and guest access reviews

Turn on ShareGate’s automatic external sharing and guest access reviews with customized frequency.

Quickly see who's shared what externally, with whom, and when—and schedule reviews so owners can regularly validate externally shared links and guests within their team.

Fix issues faster with our Teams chatbot

Turn on ShareGate’s Microsoft Teams chatbot to notify owners about actions required for inactive Teams.

Contact owners directly in Teams so they can provide missing information about their team and act when a decision needs to be made.

Promote new owners to orphaned teams

Get centralized notifications about Teams without owners and assign one quickly in ShareGate.

Automatically detect orphaned teams and assign new owners so that there’s always someone accountable to manage membership and security.

5 ways ShareGate will help you keep Teams organized and secure

It does all the heavy lifting by identifying potential issues in your environment so you can course-correct them before they escalate.


Get visibility on all your teams-from a single source of truth

Skip sifting through multiple admin centers to get visibility on your teams and Microsoft 365 groups. Connect your tenant to ShareGate and within a few minutes you’ll be able to see who created teams, why they were created, whether they’re currently in use and, if so, how.

  • Quickly identify issues with your teams without the need to pull reports or run scripts
  • Spot inactive or orphaned teams, ones with external shares, guests or the wrong security settings
  • Get automatically poked by our Teams chatbot about issues that require your immediate attention
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20% of your teams are inactive*. Reduce sprawl by cleaning them up

ShareGate crawls your tenant daily and looks for unused teams and groups. Delete or archive them in a click to reduce sprawl and make it easier for your users to find what they’re looking for in Microsoft 365.

*Based on ShareGate customer data.

  • Set a team inactivity policy – no Azure AD Premium license required
  • Delete or archive teams yourself, or ask owners to decide via our Teams chatbot
  • Archive content in your Azure storage or ours. Retrieve it even past Microsoft’s 30 days soft-delete period
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Understand why users create teams and how they use them

ShareGate’s Teams chatbot helps you collect valuable information from owners so you can understand each team’s purpose and level of sensitivity. That way you can assess the degree of risk involved for your business and make the right decisions about their teams.

  • Ask owners information about their teams without the need of a provisioning form
  • Categorize teams by adding a business purpose and sensitivity tag
  • Customize your governance policies based on team purpose and sensitivity
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Ensure the right people have access to the right things

Right-size your level of security to the needs of each team. Automatically apply the right security settings based on each team’s sensitivity and schedule regular external sharing reviews so owners can validate if their files should still be shared.

  • Control privacy status, external sharing and guest access permissions at the team level
  • See what’s been shared externally by each team and revoke access when needed
  • Get owners to validate external sharing links and guest access periodically for ongoing peace of mind
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Reorganize teams and channels with ShareGate

Your ShareGate subscriptions also includes our best-in-class migration tool. With it, restructure Teams to match the way people work within your organization by easily moving channels between teams or migrating teams to another tenant.

  • Move teams and private and standard channels in a few clicks
  • Bring over chat conversation history, files, tabs and more
  • Reorganize and manage your SharePoint content
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ShareGate helped us clean up a lot of old groups in our tenant. Now our users archive groups when they’re done with them because they understand they’re accountable for the content they create. That is really valuable.

— Larry Hibbs

Technical Program Manager, City of Aurora

Maximize your Microsoft with ShareGate

ShareGate adds the extra automation and simplicity you need to make managing Microsoft Teams a breeze.

FeaturesShareGate Logo WhiteMicrosoft Logo
User-friendly centralized interface to manage teams and Microsoft 365 groupsCustom CheckmarkCustom X
Automatic detection of inactive teams and groupsCustom Checkmark($) Azure AD Premium P1*
Automatic detection of orphaned teams and groupsCustom CheckmarkPowerShell
Classification by business purposeCustom CheckmarkCustom X
Classification by sensitivityCustom Checkmark($) Azure AD Premium P1**
Ask owners Teams chatbot issue resolutionCustom CheckmarkCustom X
External sharing reviewCustom CheckmarkCustom X
Guest access reviewsCustom Checkmark($) Azure AD Premium P2 ***
Teams migration and content managementCustom CheckmarkCustom X
*Group expiration policy. Group automatically gets deleted if owners takes no action in require timeframe.
** Sensitivity labels in Microsoft do not control teams’ individual security settings
*** By default, a deleted user will be permanently deleted from Azure AD after 30 days.
Book A Demo

Book a live 1-on-1 demo with our experts

  • Hear free advice and insights for your unique use case
  • Get a personalized walkthrough of our main features
  • Receive a follow-up email with additional resources specific to your needs

The sharegate difference

Make IT simple.

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Easy to use

Software designed with simplicity in mind. It’s quick to get started and easy to use. It does exactly what it says on the box, no BS.

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From our tech support team to our straightforward docs and our helpful how-to resources, we’re always there for you, for free.

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Direct, no-nonsense documentation

Quickly find your answer in our extensive collection of FAQs, walkthroughs and troubleshooting articles.


Unlimited and committed support. Always.

For more complex scenarios, our knowledgeable and friendly support team is there to help solve your most challenging migration mind-benders. Shotgun start and photo finish every time!

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Above and beyond

From our award-winning blog to our expert-led, community attended Q&A sessions, our team helps break down your biggest challenges and bring forward best practices.

Your customer service is the best I’ve ever encountered. Everyone I’ve worked with at ShareGate has been extremely knowledgeable and helpful…as a customer I feel connected, and I know I can count on your team members.

— Deborah Thayer

Information Technology Services

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Try ShareGate free for 15 days. No credit card required.