Manage and secure Microsoft Teams

Get visibility on all your teams-from a single source of truth

Skip sifting through multiple admin centers to get visibility on your teams and Microsoft 365 groups. Connect your tenant to ShareGate and within a few minutes you’ll be able to see who created teams, why they were created, whether they’re currently in use and, if so, how.

• Quickly identify issues with your teams without the need to pull reports or run scripts
• Spot inactive or orphaned teams, ones with external shares, guests or the wrong security settings
• Get automatically poked by our Teams chatbot about issues that require your immediate attention

20% of your teams are inactive*. Reduce sprawl by cleaning them up

ShareGate crawls your tenant daily and looks for unused teams and groups. Delete or archive them in a click to reduce sprawl and make it easier for your users to find what they’re looking for in Microsoft 365.

*Based on ShareGate customer data.

• Set a team inactivity policy – no Azure AD Premium license required
• Delete or archive teams yourself, or ask owners to decide via our Teams chatbot
• Archive content in your Azure storage or ours. Retrieve it even past Microsoft’s 30 days soft-delete period

Understand why users create teams and how they use them

ShareGate’s Teams chatbot helps you collect valuable information from owners so you can understand each team’s purpose and level of sensitivity. That way you can assess the degree of risk involved for your business and make the right decisions about their teams.

• Ask owners information about their teams without the need of a provisioning form
• Categorize teams by adding a business purpose and sensitivity tag
• Customize your governance policies based on team purpose and sensitivity

Ensure the right people have access to the right things

Right-size your level of security to the needs of each team. Automatically apply the right security settings based on each team’s sensitivity and schedule regular external sharing reviews so owners can validate if their files should still be shared.

• Control privacy status, external sharing and guest access permissions at the team level
• See what’s been shared externally by each team and revoke access when needed
• Get owners to validate external sharing links and guest access periodically for ongoing peace of mind

Reorganize teams and channels with ShareGate

Your ShareGate subscriptions also includes our best-in-class migration tool. With it, restructure Teams to match the way people work within your organization by easily moving channels between teams or migrating teams to another tenant.

• Move teams and private and standard channels in a few clicks
• Bring over chat conversation history, files, tabs and more
• Reorganize and manage your SharePoint content