How SimCorp manages data and permissions security in Microsoft 365 with ShareGate

Six years’ worth of M365 data with no sustainable way to keep track of permissions and unused content for over 2,000 employees.
Permissions reports helped IT keep access secured, and automated prompts helped team owners take on more data management tasks.
15% of sites found to be inactive, then removed. And the user-friend UI meant IT admins only took 30 minutes to ramp up.

The Challenge
The Solution
The Results
15% of sites found to be inactive and removed
With ShareGate’s ongoing help to identify unused sites and teams, SimCorp has reduced sites by 15%, driving more efficient search results for users.
“Around 15% of our sites and content have been deleted or archived because ShareGate showed us they were unused. We have a cleaner environment now, and our data storage is down below our limits.”
By flagging those unused sites and teams automatically, the solution has turned a task that could take up to one month worth of consultant labor into a painless automation.
“We tried scripting our own app to identify unused sites, and I would say it would have been around a month of work from an external consultant. Now, ShareGate just sends us an email every week. It’s a huge time savings.”
1 month of manual scripting replaced with automation
With a cleaner environment that’s easy to maintain, SimCorp is moving forward with even more plans to leverage the platform for continual improvements in data efficiency.
“We still use the migration tool from time to time when users ask us to move things around within Microsoft 365. We’re also planning to migrate more file shares onto SharePoint Online.”
A feature that excites Jacob’s team is the ability to copy Microsoft Teams and channels within or across tenants.
“It will allow us to move chat messages and files from one team to another. That’s sometimes necessary when a team gets too big and needs to be reorganized. It’s something that our users have been asking about, but Microsoft doesn’t offer it themselves. The fact that ShareGate can enable it is really helpful.”
To other IT leaders, Jacob strongly recommends ShareGate for long-term efficiency and permissions security in their Microsoft 365 environment.
“We always make sure new employees know about the tool and that they can use it. Nowadays, a lot of them already know about ShareGate. It’s a great tool that is well-known and has a good reputation on the market.”
“Around 15% of our sites and content have been deleted or archived because ShareGate showed us they were unused. We have a cleaner environment now, and our data storage is down below our limits.”
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ShareGate is considered a Leader in the File Migration and Cloud Migration market.
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