Manage external sharing and guest access

Apply custom-fit security settings based on team sensitivity

Automatically apply the right security settings to ensure users only have access to things they should.

• Set custom group sensitivity labels that control each team’s privacy status, external sharing settings, and guest access permissions.
• Automatically apply the right settings to your groups from the get-go—no provisioning forms, PowerShell, or Azure AD Premium license needed.
• Leave it to our chatbot to ask team owners directly for the sensitivity level of their team. After all, they’re the ones who know best how their team is being used.

Work with people outside your organization securely

Quickly see who’s shared what externally, with whom, and when for every single team.

• Always have the most up-to-date information at your fingertips about every file shared externally—no coding or scripting required.
• Save time by letting us do the heavy lifting for you—no need to pull manual reports anymore.
• Revoke access to sensitive files or delete guests in one click, without having to join every team.

Schedule external sharing reviews for ongoing peace of mind

Automate the process of reviewing every guest in a team and link that’s ever been shared externally.

• Schedule periodic reviews to ensure compliance and the security of your data on an ongoing basis.
• Adapt the frequency at which you want periodic reviews to take place, for example every 180 days, or based on a team’s level of sensitivity.

Enforce your security settings and governance policies

Get visibility into your teams’ overall security settings and ensure that your governance policies are applied and respected.

• Identify and correct potential security flaws in your environment by reviewing sensitivity mismatches—i.e., team security settings that don’t match the assigned sensitivity label.
• Track the status of all your external sharing reviews and follow up with owners if needed.

Make internal audits a breeze

ShareGate automatically logs every action taken by IT admins—and every action taken by owners. See which sensitivity labels have been applied and the results of all your external sharing reviews. Export the data into a CSV file to easily share with stakeholders.