Automatically clean up, organize and govern Microsoft Teams

ShareGate helps you automate your processes to keep things organized in Teams. Intuitive features give you better visibility across the entire lifecycle—from creation all the way through to sunset.

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Trusted by over 75,000 IT professionals worldwide.


Understand what really goes on in your Teams with ShareGate


See newly created teams and understand their purpose


Uncover teams that are missing owners


Clean up inactive teams based on user activity


Monitor your teams from creation to sunset

 Easy-to-use governance tools for Teams reporting and automation


Stay on top of things as Teams grows

Finally see what’s going on with each team—without having to write a new script.

  • See newly created teams and understand their purpose and level of sensitivity
  • View each team’s owner and know who’s accountable for keeping things organized and secure.
  • Filter your teams according to activity status, privacy settings, external sharing links, or Microsoft 365 apps used.
  • Double-click an individual team for details about membership, past activity, and files shared externally.
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Zoom in on the teams that need your immediate attention

ShareGate monitors the important things, and flags areas that require your attention—so you can quickly take action if needed.

  • We’ll crawl through your teams, including their associated Outlook inboxes and SharePoint site collections, looking for user-generated activity. Set a threshold for team inactivity; we’ll surface up teams that don’t meet that requirement.
  • Quickly find orphaned teams so you can promote a new owner—ensuring someone is always accountable for usability, security, and compliance in each team.
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Get the answers you need from the people who have them

Should the team called “Project Falcon” be archived? How is the new Contoso group being used? For the hard-to-know questions, ask team owners to make simple decisions about archiving and defining their team’s purpose.

Get help cleaning up old teams

Ask entrusted team owners via email or ShareGate’s Teams chatbot to archive, delete, or keep their inactive team.

Know the purpose of each team

Ask owners, on-demand, to categorize their new team according to business purpose. That way, Teams stays tidy as it grows.

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Course-correct when necessary

Don’t want to wait for Michelle to decide whether to archive that team or not? Or maybe you want to override her decision. And who should be promoted to owner now that Jordan’s left the company? Take the wheel when you need to—you’re always in the driver’s seat.

  • Promote new owners to orphaned teams in one click. ShareGate will even suggest potential owners based on past member activity.
  • Easily make a decision for a team if the owner isn’t taking action or overwrite previously made decisions.
  • Customize the inactivity threshold for a team based on its assigned purpose.
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Encourage users to clean up, with worry-free archival

Remember that team Michelle in Accounting archived six months ago? Get it back, no problem. When users know they can get their stuff back, they’re more likely to let it go. Clutter gets reduced. Old content stays secure. Everybody wins.

  • Retrieve any file, anytime—even past Microsoft’s “soft delete” deadline of 30 days.
  • Archive your content on your secure Azure storage or ours, whichever you prefer.
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ShareGate helps make IT simple

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Give it a test run

Try ShareGate free for 15 days.
No credit card required.

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Learn how it works

Seeing is believing! Get in touch with our sales team to see ShareGate in action.

The sharegate difference

Make IT simple.

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Easy to use

Software designed with simplicity in mind. It’s quick to get started and easy to use. It does exactly what it says on the box, no BS.

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Our handy multi-tool comes in one simple package for one fixed price. Plus, you’ll be dealing with super friendly Canadians.

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From our tech support team to our straightforward docs and our helpful how-to resources, we’re always there for you, for free.

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Direct, no-nonsense documentation

Quickly find your answer in our extensive collection of FAQs, walkthroughs and troubleshooting articles.


Unlimited and committed support. Always.

For more complex scenarios, our knowledgeable and friendly support team is there to help solve your most challenging migration mind-benders. Shotgun start and photo finish every time!

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Above and beyond

From our award-winning blog to our expert-led, community attended Q&A sessions, our team helps break down your biggest challenges and bring forward best practices.

Getting started is easy

Try ShareGate free for 15 days. No credit card required.