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Secure your Microsoft Teams

Keep your environment secure without locking it down. Automate security settings across your tenant, and rest easy knowing your sensitive data is in good hands.

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Stay in control of external sharing

Perform regular external sharing reviews and leverage the power of self-service to drive user adoption in Microsoft Teams while keeping your data secure.

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Leverage guest access without risk

Automate guest access and custom-fit security settings for each team so you can collaborate without compromising the security of your organization.

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Protect Microsoft Teams data

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Secure your environment without locking it down. Give end users the freedom and flexibility they need to collaborate in Teams while keeping sensitive company data secure.

  • Automate SharePoint guest access management
  • Apply custom-fit security settings to each team based on their level of sensitivity
  • Protect your organization’s data without hindering end user productivity

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SHAREGATE’s Security Features

Get ahead of Microsoft Teams security issues

Protect your data while keeping external sharing and guest access turned on 

Turn on ShareGate’s automatic external sharing and guest access reviews with customized frequency.

Enable external sharing and guest access without losing control with customized security settings for each team.

Right-size the level of security to the needs of each team 

ShareGate’s Microsoft Teams chatbot automatically notifying an owner that they have a sensitivity tag to apply.

Apply custom sensitivity labels that control each team’s privacy status, external sharing settings, and guest access permissions.

Collaborate with owners to keep things secure

ShareGate’s external review dashboard with notifications for owners of links they have to review.

Confirm the sensitivity level of teams and automatically apply the right level of security settings.

Get visibility on your teams’ security in one central location 

ShareGate’s Teams management module gives you a centralized overview of your environment.

View membership details, applied sensitivity labels, and manage individual teams’ security settings in one central location.

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The automated Teams monitoring tool for IT admins

Tour ShareGate’s top Microsoft Teams security monitoring features and learn how you can:

  • Automatically apply the right security settings based on team sensitivity
  • See what’s been shared externally and revoke access if you need to
  • Schedule automatic sharing link reviews for ongoing peace of mind
  • Identify potential security flaws and enforce your governance policies

Discover an easier way to secure Microsoft Teams

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Learn how it works

See how easy it is to get up and running with ShareGate. Then get your tough questions answered by our expert team.

Teams security FAQ

Is collaboration in Microsoft Teams secure?

Since Teams is built on top of Microsoft 365 Groups, you can manage permissions, policy assignments, and membership (including guests!) through your Azure Active Directory, and the same compliance and auditing protections as the rest of Microsoft 365 apply. A long list of built-in security features and customization options provide you with flexibility in how you can configure security settings and control guest access in Teams—but doing so manually for every single team can take up a lot of your time.

What’s best practice for Microsoft Teams security?

Because data in Teams falls under the same security and protection settings as the rest of Microsoft 365, the best way to maintain control over sensitive organizational data is to keep it in your tenant where you can protect it, monitor it, and control it. And the best way to do that? Keep self-service features like external sharing and guest access in Teams enabled! If end users can do what they need to with IT-approved tools, they’re less likely to turn to other methods and tools where you have no oversight. That being said, you still need a strategy in place to govern proper use. Having the right security settings and policies ensures that employees use the tools correctly and keep sensitive data secure.

How do I secure a document stored in Microsoft Teams?

When users access files or folders through Microsoft Teams, that content is actually stored in a team’s associated SharePoint team site. This means sharing settings are controlled in your SharePoint admin center, where they can be configured for your entire organization as well as for individual sites (i.e. at the level of each team). Via your external sharing settings, you can also control whether or not guest users can access shared content in Microsoft Teams. To ensure ongoing data security, we also recommend conducting regular reviews of all your teams’ active external sharing links to validate whether or not that content should still be shared. However, implementing these security best practices with Microsoft’s built-in solutions requires an Azure AD Premium subscription or a ton of time-consuming manual work for IT.

How does ShareGate simplify Microsoft Teams security? 

We’ve come up with an easier way to make sure the right users have access to the right things in Teams. With ShareGate’s easy-to-use governance platform for Microsoft Teams, you’re sure your company data stays secure. Apply custom security settings to each team based on its level of sensitivity and get full visibility into what’s being shared externally with whom. And automate external sharing reviews for owners to validate their team’s sharing links on an ongoing basis.

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Get the most out of Microsoft 365:
adoption and cloud maturity

Uncover how well your organization is using Microsoft 365 and the next steps for increasing adoption in collaboration apps like Teams.

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