LIFECYCLE MANAGEMENT
Keep Teams organized across the entire lifecycle.
ShareGate Apricot’s automated governance tools make it easy to keep things organized in Microsoft Teams. Intuitive features give you better visibility across the entire lifecycle—from creation all the way through to archival.
Or chat with us to learn how ShareGate Apricot fits your needs.
See newly created teams
Uncover teams that are missing owners
Detect inactive teams based on user activity
Archive teams that are inactive or irrelevant
Easy-to-use governance tools for Teams lifecycle management
VISIBILITY
Stay on top of things as
Teams grows
Finally see what’s going on with each team—without having to write a new script.
- See newly created teams so you can make sure they’re respecting your policies from the get-go.
- View each team’s owner and know who’s accountable for keeping things organized and secure.
- Double-click an individual team for details about membership, Office 365 apps used, and files shared externally.
SMART MONITORING
Zoom in on the teams that need your immediate attention
ShareGate Apricot monitors the important things, and flags areas that require your attention—so you can quickly take action if needed.
- We’ll crawl through your teams, including their associated Outlook inboxes and SharePoint site collections, looking for user-generated activity. Set a threshold for team inactivity; we’ll surface up teams that don’t meet that requirement.
- Quickly find orphaned teams so you can promote a new owner—ensuring someone is always accountable for usability, security, and compliance in each team.
COLLABORATIVE GOVERNANCE
Get the answers you need from
the people that have them
Should the team called “Project Falcon” be archived? Who still has access to last quarter's budget spreadsheet? For the hard-to-know questions, entrust team owners to make simple decisions about archiving and external sharing.
Notify owners to speed up decision‑making
Get team owners to confirm whether a team flagged as inactive should be archived or kept. Entrusted owners will receive an automatic notification when a decision about their team needs to be made.
Automatically entrust all owners for better results
Manually entrust owners as new teams are created, or automatically entrust them to put archiving decisions on autopilot. Thay way, Teams stays tidy as it grows.
FULL ADMIN CONTROL
Course-correct when necessary
Don’t want to wait for Michelle to decide whether or not to archive that team? Or maybe you want to override her decision. And who should be promoted to owner now that Jordan’s left the company? Take the wheel when you need to—you’re always in the driver’s seat.
- Promote new owners to orphaned teams in one click. ShareGate Apricot will even suggest potential owners based on past member activity.
- Easily make a decision for a team if the owner isn’t taking action, or overwrite previously made decisions.
SECURE ARCHIVING
Encourage users to clean up, with worry-free archival
Remember that team Michelle in Accounting archived six months ago? Get it back, no problem. When users know they can get their stuff back, they're more likely to let it go. Clutter gets reduced. Old content stays secure. Everybody wins.
- Retrieve any file, anytime—even past Microsoft’s “soft delete” deadline of 30 days.
- Archive your content on your secure Azure storage or ours, whichever you prefer.
The ShareGate difference
From setting policies to monitoring team activity, surfacing up problem areas to course correcting as you go—we make Microsoft Teams governance easy.
Signature simplicity
At ShareGate, we design software with simplicity in mind—so you can get going in minutes, not weeks. No need for PowerShell, coding, or Azure AD Premium.
Collaborative governance
Get the answers you need from the people who have them—the owners of each team. We’ve made it easy to collaborate with your users to course-correct faster.
Worry-free archiving
We archive content indefinitely—encrypted on your Azure storage or ours, whichever you prefer—so you can retrieve it anytime.
ShareGate products are trusted by over 25,000 IT professionals worldwide.
