Manage SharePoint and Microsoft Teams

Microsoft Teams are digital workspaces where end users can chat, share files, and have video or voice calls to help minimize the challenges of remote collaboration. But as your Microsoft Teams environment grows, it can be difficult for IT admins to manage. The ease with which users can create new teams can lead to sprawl, but restricting end user capabilities can cause them to turn to shadow IT. The best solution is to implement a lifecycle management plan that allows you to maintain an organized tenant and allows end users to work productively.

Microsoft Teams is used to facilitate productivity and collaboration. Without a lifecycle management strategy in place to help guide end users in how they create and use teams, share data, and clean up inactive teams, your Microsoft Teams environment can quickly become disorganized. Multiple teams can be created for the same purpose, guests can mistakenly be given access to sensitive information, and obsolete teams can be left unattended indefinitely. This can lead to confusion and loss of productivity for end users as well as security concerns for your organization.

If you’re a Teams service admin, you can archive inactive teams through the Teams admin center. Once in the Teams admin center, you simply select the team you’d like to archive, and then select Archive.

Unfortunately, if you’re not a member of that team, it may be difficult for you to tell whether or not the team should be kept, archived, or deleted. The best person to ask is the team owner, but manually reaching out to the owner of every inactive team in your tenant can be a time-consuming task.

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