manage and monitor teams

Manage Microsoft Teams

ShareGate gives you the inside scoop so you can keep Microsoft Teams on track across the entire lifecycle.

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Discover why your teams are created 

ShareGate’s Teams chatbot regularly prompts owners to identify team purpose and sensitivity level.

Conquer Lack Of Visibility In Teams

Get visibility over your Teams 

Get the visibility needed to effectively manage Microsoft Teams in one centralized location.

Automate Teams Governance

Automate your Teams governance 

Monitor your tenant daily and get all the information you need to inform governance policies.

Automate Teams Management

Microsoft Teams governance made easy

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You want your end users to be productive in Teams—that’s what it’s there for—but you also want to make sure the app isn’t cluttered by unnecessary resources. With ShareGate, you can:

  • Get visibility across your tenant in one centralized location
  • Create governance policies based on real data
  • Automatically identify inactive and ownerless teams
  • Enlist the help of team owners to take the necessary action

Trusted by over 75,000 IT professionals worldwide.


sharegate’s Governance features

Stay on top of Microsoft Teams lifecycle management

Visibility on all the teams in your tenant

ShareGate’s Teams management module gives you a centralized overview of your environment.

Instantly spot inactive teams and learn why new teams are created and how they're being used.

Automate Microsoft Teams monitoring

ShareGate’s Teams management module with options to customize inactivity threshold by purpose tag.

ShareGate monitors your tenant daily, so you don't have to run scripts and pull reports to identify inactive and orphaned teams.

Find and clean up inactive teams

ShareGate automatically detects inactive Team so you can quickly review, keep, archive, or delete them.

ShareGate crawls your tenant daily and identifies unused teams and groups, so you can take action and reduce sprawl.

Understand team creation and purpose

ShareGate’s Microsoft Teams chatbot automatically notifying an owner that they have a sensitivity tag to apply.

Collaborate with owners to understand their team’s purpose and level of sensitivity—no provisioning forms required.

Collaborate with owners to keep Microsoft Teams organized

Turn on ShareGate’s Microsoft Teams chatbot to notify owners about actions required for inactive Teams.

Automatically communicate with owners so they can take action on their teams to help reduce sprawl and keep data secure.

clean up MICROSOFT teams

The automated Teams governance tool for IT admins

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Take ShareGate’s software for a test drive and be the IT hero for your teams’ Teams.

  • See what’s going on with all your teams from one centralized location 
  • Keep Teams organized with automated policies 
  • Find and clean up inactive teams with the help of team owners 
  • Learn why users create teams and how they use them 

No credit card required!

See how you can automate your Microsoft Teams governance

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We’re here to help!

Your 24/7 library. Getting started guides. FAQs. Video walkthroughs. Troubleshooting articles.

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Learn how it works

See how easy it is to get up and running with ShareGate. Then get your tough questions answered by our expert team.

Microsoft Teams lifecycle management FAQ

How can you cope with the challenges of managing a remote team? 

Microsoft Teams are digital workspaces where end users can chat, share files, and have video or voice calls to help minimize the challenges of remote collaboration. But as your Microsoft Teams environment grows, it can be difficult for IT admins to manage. The ease with which users can create new teams can lead to sprawl, but restricting end user capabilities can cause them to turn to shadow IT. The best solution is to implement a lifecycle management plan that allows you to maintain an organized tenant and allows end users to work productively.

Why is following Microsoft Teams lifecycle management best practices important?

Microsoft Teams is used to facilitate productivity and collaboration. Without a lifecycle management strategy in place to help guide end users in how they create and use teams, share data, and clean up inactive teams, your Microsoft Teams environment can quickly become disorganized. Multiple teams can be created for the same purpose, guests can mistakenly be given access to sensitive information, and obsolete teams can be left unattended indefinitely. This can lead to confusion and loss of productivity for end users as well as security concerns for your organization.  

How can you archive an inactive Microsoft team?

If you’re a Teams service admin, you can archive inactive teams through the Teams admin center. Once in the Teams admin center, you simply select the team you’d like to archive, and then select Archive.  
Unfortunately, if you’re not a member of that team, it may be difficult for you to tell whether or not the team should be kept, archived, or deleted. The best person to ask is the team owner, but manually reaching out to the owner of every inactive team in your tenant can be a time-consuming task.  

Which permissions does ShareGate require? 

ShareGate needs access to specific resources from Microsoft to work properly. You need to provide your consent for ShareGate to obtain this access. 
Security is one of our highest priorities. We comply with industry standards and we have internal policies to ensure your data is protected. Our security overview provides detailed information on these policies.

Microsoft Teams governance resources for IT admins

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MVP-led masterclass

Master Microsoft Teams management across the
entire lifecycle

Discover how businesses of all sizes have built thriving Teams environments and get stellar advice on how to face the challenges presented by this new technology.

Getting started is easy

Try ShareGate free for 15 days. No credit card required.