Manage and monitor Microsoft 365
Manage SharePoint and Microsoft Teams
ShareGate gives you the inside scoop so you can keep Microsoft Teams and SharePoint sites on track across the entire lifecycle.
Know why teams and sites are created
ShareGate’s Teams chatbot regularly prompts owners to identify site and team purpose and sensitivity level.
Get visibility over sites and teams
Daily insights to effectively manage SharePoint sites and Teams in one centralized location.
Automate your Microsoft 365 governance
Monitor your tenant daily and get all the information you need to inform governance policies.
Automate Microsoft 365 management
SharePoint and Teams governance made easy
You want your end users to be productive in the workspaces they create, whether it’s a team or a site —but you also want to make sure they aren’t cluttered by unnecessary resources. With ShareGate, you can:
- Get visibility across your tenant in one centralized location
- Create governance policies based on real data
- Automatically identify issues, such as inactive and ownerless teams
- Enlist the help of team owners to take the necessary action
Trusted Microsoft 365 management tool for over 75,000 IT professionals worldwide.
sharegate’s Governance features
Stay on top of Microsoft 365 lifecycle management
Guide users to use the right tools, the right way
Create workspace provisioning templates that bring together IT and end user needs, with the right policies and guardrails in place.
Visibility on all your teams and sites
Instantly spot inactive and orphaned ones, and learn why new teams and sites are created and how they're being used.
Automate SharePoint and Teams monitoring
ShareGate monitors your tenant daily, so you don't have to run scripts and pull reports to identify issues due to inactivity or mismanagement.
Find and clean up inactive resources
ShareGate crawls your tenant daily and identifies unused teams and team sites for you to delete, keep or archive, reducing sprawl.
Collaborate with owners to keep Microsoft 365 organized
Automatically prompt owners to act on issues and provide missing information to help reduce sprawl and keep data secure.
Free Microsoft 365 maturity assessment
Improve your M365 management strategy
Answer questions to get personalized insights and actionable advice to maximize the value of your Microsoft 365 investment.
clean up MICROSOFT teams
The automated Teams governance tool for IT admins
Take ShareGate’s software for a test drive and be the IT hero for your teams’ Teams.
- See what’s going on with all your teams from one centralized location
- Keep Teams organized with automated policies
- Find and clean up inactive teams with the help of team owners
- Learn why users create teams and how they use them
No credit card required!
Discover a simpler way to govern and automate your Microsoft 365 tenant
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Your 24/7 library. Getting started guides. FAQs. Video walkthroughs. Troubleshooting articles.
Learn how it works
See how easy it is to get up and running with ShareGate. Then get your tough questions answered by our expert team.
Microsoft Teams lifecycle management FAQ
How can you cope with the challenges of managing a remote team?
Microsoft Teams are digital workspaces where end users can chat, share files, and have video or voice calls to help minimize the challenges of remote collaboration. But as your Microsoft Teams environment grows, it can be difficult for IT admins to manage. The ease with which users can create new teams can lead to sprawl, but restricting end user capabilities can cause them to turn to shadow IT. The best solution is to implement a lifecycle management plan that allows you to maintain an organized tenant and allows end users to work productively.
Why is following Microsoft Teams lifecycle management best practices important?
Microsoft Teams is used to facilitate productivity and collaboration. Without a lifecycle management strategy in place to help guide end users in how they create and use teams, share data, and clean up inactive teams, your Microsoft Teams environment can quickly become disorganized. Multiple teams can be created for the same purpose, guests can mistakenly be given access to sensitive information, and obsolete teams can be left unattended indefinitely. This can lead to confusion and loss of productivity for end users as well as security concerns for your organization.
How can you archive an inactive Microsoft team?
If you’re a Teams service admin, you can archive inactive teams through the Teams admin center. Once in the Teams admin center, you simply select the team you’d like to archive, and then select Archive.
Unfortunately, if you’re not a member of that team, it may be difficult for you to tell whether or not the team should be kept, archived, or deleted. The best person to ask is the team owner, but manually reaching out to the owner of every inactive team in your tenant can be a time-consuming task.
Which permissions does ShareGate require?
ShareGate needs access to specific resources from Microsoft to work properly. You need to provide your consent for ShareGate to obtain this access.
Security is one of our highest priorities. We comply with industry standards and we have internal policies to ensure your data is protected. Our security overview provides detailed information on these policies.
Microsoft Teams governance resources for IT admins
MVP-led masterclass
Master Microsoft Teams management across the
entire lifecycle
Discover how businesses of all sizes have built thriving Teams environments and get stellar advice on how to face the challenges presented by this new technology.
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