

Version 21.02.04
Microsoft MVP Jasper Oosterveld (@jasoosterveld) on two new Yammer features, updates to the SharePoint site usage report, and the introduction of intelligent file recommendations for Planner.
ShareGate’s easy-to-use SaaS tools enable organizations to achieve more than ever before with Microsoft cloud technologies. In our ongoing series, Jasper Oosterveld brings you up to speed on the latest and greatest from the world of Microsoft 365.
I hope you enjoyed my last update—where I discussed the new “Meeting recap” feature in Microsoft Teams, the introduction of suggested communities and collapsed pinned posts in Yammer, and two exciting new updates for Microsoft Lists.
Let’s move on to the latest installment!
In this release, you’ll find my opinion on two new Yammer features, updates to the SharePoint site usage report, and the introduction of intelligent file recommendations for Planner.
Without further ado, let’s take a closer look at three Microsoft 365 updates you need to know about now.
Get up to speed on managing Microsoft Teams! In this on-demand session, Microsoft Regional Director Benjamin Niaulin offers a “crash-course” style overview of the platform and reviews best practices for Teams administration.
I’ve mentioned it before, but I’m going to say it again: Yammer really stepped up its game since 2020. Lots of exciting new features and important updates have been released.
That’s why I’m kicking things off with not one, but two Yammer updates: the introduction of more inclusive reactions and the ability to share a SharePoint page to Yammer!
Yammer is the service within Microsoft 365 for inclusive, social, and informal communication between all employees.
Talking about inclusive, Yammer now supports the ability to change the skin tone preference for the “like” and “thank” reactions.
This feature introduces diverse skin tones on reactions to help every user feel sense of representation while interacting on Yammer.
Microsoft 365 Roadmap, Feature ID: 71785
Employees can change the skin tone by opening the Yammer settings:
After opening the skin tone menu, they can then select their preferred skin tone in the skin tone modal:
Once they’ve selected their preferred skin tone, the employee’s skin tone preference (only seen in “like”/”thank”) is displayed when they hover over the like button.
One of the strong suits of Microsoft 365 is the seamless integration between all the services. For example, SharePoint pages enable organizations to share news and store important knowledge—and these pages could be relevant to certain Yammer communities; you want to provide your employees with the ability to discuss the content.
Now, Microsoft is introducing the ability to share SharePoint pages to Yammer communities—making it easier to create Yammer posts, questions, polls, and praises directly from a SharePoint page.
The ability to share a modern SharePoint Online (SPO) page to a Yammer community will be available in the page actions bar.
Microsoft 365 Roadmap, Feature ID: 66183
Employees will be able to easily share SharePoint sites/pages in Yammer communities by using the “Send to” menu:
The “Send to Yammer” dialog provides a rich preview for media and the ability add rich text to the associated message:
It also makes it possible to add questions, praise, and polls to the post that results from the share. Additionally, it allows you to upload images and files to the resulting post.
Good to know:
Microsoft started rolling out the inclusive Yammer reactions in mid-January 2021 and expects to be completed by early-February 2021. Microsoft started rolling out the “Share to Yammer” option in January 2021 and expects to be completed by mid-March 2021.
Measuring the usage of your SharePoint solution is crucial to any adoption strategy. And defining your success criteria is an important part of creating your adoption strategy. Once defined, in order to measure these criteria, you’re going to need usage reports.
The Microsoft 365 admin center contains a wide array of usage reports, including a SharePoint usage report. Now, Microsoft is making some updates to this usage report by adding and updating metrics in two phases.
We are making some updates to the SharePoint usage report within the Microsoft 365 admin center. In phase one, we are adding eight new metrics to the SharePoint usage report. In phase two, we are incorporating two of these new metrics – anonymous link count and company link count – into the definitions for active sites and active files. Thus, the number of active sites and active files recorded in the usage report may change. We will also backfill the report with 180 days of data.
Microsoft 365 message center, MC235392
Once phase one has rolled out to your tenant, you will be able to add these metrics as columns to the report table and as part of the Microsoft Graph reports API:
In phase two, Microsoft is incorporating two of these new metrics—anonymous link count and company link count—into the definitions for active sites and active files. Thus, the number of active sites and active files recorded in the usage report may change. Microsoft will also backfill the report with 180 days of data.
Good to know:
Microsoft started rolling out phase 1 at the end of January 2021 and plans to start rolling out phase 2 by mid-February 2021.
Oh Planner… I always have the feeling you don’t get enough love from Microsoft. Where is a task recycle bin? Where is the Planner support for private Teams channels? The list goes on.
That said, I do like this new Planner feature I’m about to get into now.
Planner will recommend related files to attach to your tasks
Microsoft 365 Roadmap, Feature ID: 66364
This new Planner feature allows employees to quickly add attachments to their tasks from an intelligently curated list of relevant files.
The recommendations are based on the task and the employee:
I always applaud features where content is suggested to the user and is aimed at making our lives easier and efficient.
Good to know:
Microsoft will start rolling out this new feature mid-February 2021 and expects to be completed by the end of March 2021.
You’re probably wondering: “Where are the Microsoft Teams updates?!”
No need to worry! I’m wrapping up this article with a “minor” update for Microsoft Teams: Meeting reactions.
The “Meeting reactions” feature allows employees to react to participants during a meeting. Reactions are now available in the Teams Desktop and Teams Mobile apps.
You can see an example of the new meeting reactions in Teams below:
This is also an interesting feature for online events, where attendees will have another way to engage with the content in real time and show their support for the presenter:
This will open up meetings to be more engaging for the presenter as well, letting them get a feeling from the room in a way that’s difficult on virtual calls.
That concludes my recommended Microsoft 365 updates you need to know for this time around. Until next time!
In this on-demand session, Microsoft Regional Director Benjamin Niaulin offers a "crash-course" style overview of the platform and reviews best practices for Teams administration.