In this release, we’ve added a feature to help you keep tabs on Office 365 Group owners; more specifically, we’ve made it easy to ensure each group has one.
Updated on October 31, 2019.
Successfully adopting Microsoft's modern workplace requires a bit of balance.
ShareGate Apricot is pleased to introduce: Orphaned Groups
With ShareGate Apricot, we want to help you implement new Microsoft concepts—like Teams, Groups, and modern SharePoint team sites—while maintaining a healthy Office 365 environment. And group owners play a key role in the success of that mission.
The release of Orphaned Groups ensures that each group in your tenant has someone with the right set of permissions to moderate it. That way, group owners can work with you to keep your Office 365 environment healthy, compliant, and secure—collaboratively.
In this release:
- See all the ownerless groups in your tenant at a glance—no coding required
- No guessing games: ShareGate Apricot suggests a list of potential new owners based on recent member activity
- Promote a new owner in one click—delegating accountability for that group, and entrusting them with the right permissions to collaborate with you on governance
- Maintain membership visibility throughout the entire lifecycle of each Office 365 Group
View a list of ownerless groups within your organization
ShareGate Apricot lets you know automatically when one of your Office 365 Groups no longer has any valid owners. In other words, it lets you know the moment a group becomes an orphaned group.
From the Groups page, you can see a list of all your Microsoft Teams and Office 365 Groups—each one with a status showing whether or not it has a valid owner.
Get smart suggestions for potential new owners
Instead of blindly choosing which member to promote, make an informed decision based on a group's recent membership and activity.
See who the last owner was
Get a bit of context. We show you who the last group owner was, helping you understand how the group ended up orphaned, and making it easier to choose which member to promote next.
View a list of suggested members based on recent activity
See which users have been most active in any of a group's associated products.
We’ll recommend a list of members to promote to owner based on their recent activity, making it easier for you to make a knowledgable decision.
Manually edit the membership status of any individual
With just a click of the mouse, promote a user from group member to group owner. Or do the opposite, and demote an existing group owner.
That way, you always have control over every Office 365 Group in your organization.
See changes to group membership over time
In your tenant Activity tab, you can view membership changes over time. Keep track of who was recently added to a group and when, as well as changes to membership status—be it owner, member, or guest.
That way, you can maintain better visibility across the entire lifecycle of the group—from provisioning, all the way through to archival.
Automating governance for Office 365 Groups and Teams
We’ve spent a lot of time crafting the best possible experience to guide you through this new Office 365 cloud world and all of its accompanying challenges.
Now, you can see group activity across your tenant—and automatically discover what needs your attention—all in one place, helping you set policies and take action in just a few clicks.
Before the end of the year, our team is working hard to bring you:
- Custom storage for archiving inactive Office 365 Groups
- An easy way to keep track of content that’s been shared externally
Some other top-of-mind things further on the horizon:
- Helping you set and maintain an Office 365 Groups owner minimum
- Finding a solution to the question of “Provisioning” without an approval flow
ShareGate Apricot is easy to setup and even easier to manage—no clunky interface, no coding, and no Azure AD premium subscription required.