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SHAREPOINT 2019 END OF LIFE

Migrate from SharePoint 2019 to SharePoint Online before the deadline

ShareGate Migrate moves your sites, metadata, permissions, and version history to SharePoint Online so you land clean before extended support ends on July 14, 2026.

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How it works

A clean migration from start to finish

01

Pre-migration content analysis

Identify stale, incompatible, or oversized content before you move anything so you migrate only what matters.
02

Site structure and content copy

Copy sites, lists, libraries, and subsites to SharePoint Online with structure, metadata, and version history intact.
03

Permissions migration and mapping

Recreate unique permissions and map users at destination so access is correct from day one.
04

Incremental migration passes

Run delta passes to copy new and modified content since your last job, reducing cutover downtime.
Features

What ShareGate Migrate handles for SharePoint 2019 migrations

Content analysis before migration starts

ShareGate Migrate scans your SharePoint 2019 environment so you can identify which sites, libraries, and items are worth moving before a single byte transfers. You then have the inventory data to decide what to migrate, archive, or leave behind — critical when 75% of a farm's content may be stale.

Structure and metadata preserved during copy

ShareGate Migrate copies site structure and content together, carrying metadata, content types, and version history to the SharePoint Online destination. You control dependency placement — mirror, root, or custom — so columns and content types land exactly where they need to be.

Per-item error reporting after each job

After each migration job completes, ShareGate Migrate generates a per-item report with categorized errors, warnings, and version history so you know exactly what transferred and what needs attention. You can export results directly to a SharePoint library for audit and sign-off before decommissioning your 2019 farm.

ShareGate compared to native solution

SharePoint Migration Tool works, but manual remediation adds up at scale

Here's how ShareGate Migrate and SPMT compare for a SharePoint 2019 to SharePoint Online migration.
ShareGate Migrate SharePoint Migration Tool (SPMT)
Pre-migration content analysis Built-in source analysis to identify stale, incompatible, or oversized content before migration Includes a built-in scan assessment step that flags unsupported features, permission limits, and content risks before migration runs.
Metadata and version history Migrates metadata, content types, and full version history to SharePoint Online Migrates metadata and version history; complex content type dependencies require manual setup at destination
Permission migration Recreates unique permissions with user mapping at destination; post-migration Permissions Matrix Report confirms access Migrates permissions conditionally; broken inheritance and complex permission structures require significant manual review at scale
Incremental migration Delta passes copy new and modified items since the last job; deletions at source do not propagate to destination Supports incremental migration; deletions at source do not propagate to destination
Error reporting Per-item post-migration report with categorized errors and warnings after each job; exportable to SharePoint Generates per-item reports automatically for every task, including status, error codes, and messages.

Frequently asked questions

How do I migrate from SharePoint 2019 to SharePoint Online before end of life?

Microsoft's SharePoint Migration Tool (SPMT) is the native free option for moving SharePoint Server content to SharePoint Online — it handles sites, lists, libraries, metadata, and permissions. For smaller or simpler environments, SPMT is a reasonable starting point. For larger farms with complex permission structures, stale content, and a hard deadline, the manual effort of assessing, remediating, and validating at scale becomes the real risk. ShareGate Migrate adds pre-migration source analysis so you can identify what's worth moving before you start, runs delta passes to minimize cutover windows, and generates per-item post-migration reports with categorized errors after each job completes. SharePoint 2019 reaches end of life on July 14, 2026, so the earlier you start your assessment, the more time you have to remediate issues before cutover.

What happens to SharePoint 2019 classic workflows after end of life — and how does that affect my migration plan?

Classic SharePoint workflows built on the SharePoint 2010 workflow platform are retired, and Microsoft recommends planning workflow migration as part of any SharePoint Server to SharePoint Online move. SPMT migrates content and structure but does not migrate classic workflows — those need to be rebuilt in Power Automate or an equivalent modern solution at the destination. This means your migration plan should account for workflow inventory and rebuild effort separately from content migration. ShareGate Migrate handles the content side — sites, lists, metadata, permissions, and version history — giving your team a clean SharePoint Online destination to build modern workflows against. Factoring in workflow retirement alongside your July 14, 2026 deadline is worth doing early.

Don’t just migrate it. ShareGate it.

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Let’s chat for a few minutes! We’ll share actionable solutions tailored to your challenges—whether or not you choose ShareGate.