Smarter Microsoft 365 cleanup for lower costs
Microsoft 365 grows fast. ShareGate Protect helps you keep up.
Use built-in Governance risk assessments and smart recommendations to find inactive workspaces, unused licenses, and hidden storage waste. Clean it up fast with bulk actions, optimize your tenant, and keep costs under control—no scripts required.
Trusted by 100,000+ IT pros
When Microsoft 365 growth turns into waste
Unchecked growth in Microsoft 365 leads to clutter, cost, and compliance risk. ShareGate Protect helps IT teams streamline what’s active, retire what’s not, and maintain an environment that’s efficient and secure.
See where Microsoft 365 costs hide
With the Governance risk assessment and flexible custom reporting, ShareGate Protect uncovers the hidden costs eating away at your Microsoft 365 budget.
- Find inactive or duplicate Teams and SharePoint sites that waste storage.
- Spot unused or orphaned licenses still adding to monthly spend.
- Identify large, inactive OneDrive folders that can be archived safely.
- Reveal outdated files and workspaces you can clean up or retire.
Get one clear view of where storage, licenses, and clutter drive up costs.
Fix Microsoft 365 waste fast
ShareGate Protect turns what you find into what you fix—fast. Take direct action from where you see a problem and keep your Microsoft 365 environment running efficiently.
- Clean up inactive or duplicate workspaces in bulk.
- Reclaim licenses and storage with a few clicks.
- Use smart recommendations to prioritize what to fix first.
No scripts. No manual work. Just fast, reliable cleanup that helps you control cost and clutter with confidence.
Turn insights into long-term savings
Governance isn’t a one-time project—it’s a continuous process. ShareGate Protect gives IT teams clear, actionable insights to manage Microsoft 365 costs more strategically.
- Spot recurring waste before it grows.
- Compare storage and license trends over time.
- Use data-driven insights to refine governance policies.
- Prioritize what saves the most without disrupting collaboration.
ShareGate Protect helps you keep your tenant lean, efficient, and optimized—so growth never turns into waste again.
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One trusted tool, endless ways to simplify your Microsoft 365 migration
Oversharing and access
Oversharing is one of the biggest risks Copilot can amplify. See how Protect helps you spot it early and lock it down fast.
AI security
ShareGate Protect helps you keep Copilot from indexing sensitive or overshared data.
Find a partner
Get matched with a certified expert who’ll make your Microsoft 365 journey smoother, faster, and a lot more fun.
Real humans, real fast.
Choosing ShareGate means choosing a highly qualified team of tech support. We’re always there for you.
How Arkin is identifying unused and orphaned teams 96% faster with ShareGate
The most important thing that ShareGate does is help us keep our environment up-to-date. Our users are happy, our access is secure, and we’re achieving that with a lot less frustration.”
How Oxford Instruments regained control of their Microsoft 365 environment
The nice thing is that if my manager asks for a report, I can do that in two seconds. It’s so clear, and no one can argue with it. I can sleep at night basically.”
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Microsoft 365 cost optimization FAQ
ShareGate Protect helps you find the things that quietly drive up your Microsoft 365 bill—like inactive workspaces, unused licenses, oversized OneDrives, and duplicated content. With Governance risk assessments, insight categories, and smart recommendations, you can quickly see what’s wasting money and clean it up in a few clicks. The result: a leaner tenant, lower storage and licensing costs, and fewer surprises at renewal time.
Yes. ShareGate Protect automatically identifies inactive, duplicate, or abandoned Teams and SharePoint sites so you can retire or archive them safely. You’ll see which workspaces haven’t been used, what they contain, and what action you can take. With bulk cleanup, you can remove dozens of stale workspaces at once—freeing up storage and reducing clutter across your tenant.
ShareGate Protect scans your Microsoft 365 environment for large, unused, or unnecessary storage consumption, including oversized OneDrive folders, orphaned content, and stale files sitting in inactive sites. It organizes these findings by impact, so you know exactly where to focus first. From there, you can remediate directly in context—making it easy to reclaim storage and lower your overall Microsoft 365 costs.
Absolutely. ShareGate Protect isn’t just for one-time cleanup—it helps you maintain a healthy, cost-efficient environment over time. With recurring insights, trend tracking, and smart recommendations, you can monitor how your cleanup efforts are paying off, spot new waste early, and keep your tenant optimized as your organization grows. It’s an easy, reliable way to make Microsoft 365 cost governance an ongoing practice rather than a painful annual project.
