Smarter Microsoft 365 cleanup for lower costs
Microsoft 365 costs add up fast. ShareGate Protect helps you stay in control. Uncover hidden costs across Microsoft 365 unused licenses, excess storage, and inactive workspaces. Take action fast with the data you need to clean up your tenant and keep costs under control.
Trusted by 100,000+ IT pros
Stop paying for Microsoft 365 sprawl
Unchecked growth in Microsoft 365 leads to clutter, cost, and compliance risk. ShareGate Protect helps IT teams streamline what’s active, retire what’s not, and maintain an environment that’s efficient and secure.
See where Microsoft 365 costs hide
As Microsoft 365 evolves, cost visibility matters more than ever. ShareGate Protect uncovers the hidden costs eating away at your budget and gives you the data to act on them.
- Find inactive or duplicate Teams and SharePoint sites that waste storage.
- Spot unassigned licenses and those tied to inactive users still adding to monthly spend.
- Identify large, inactive OneDrive folders that can be archived safely.
- Reveal outdated files and workspaces you can clean up or retire.
Get one clear view of where storage, licenses, and clutter drive up costs.
Fix Microsoft 365 waste fast
ShareGate Protect turns what you find into what you fix—fast. Take direct action from where you see a problem and keep your Microsoft 365 environment running efficiently.
- Clean up inactive or duplicate workspaces in bulk.
- Reclaim licenses and storage with a few clicks.
- Use smart recommendations to prioritize what to fix first.
No scripts. No manual work. Just fast, reliable cleanup that helps you control cost and clutter with confidence.
Turn insights into long-term savings
Governance isn’t a one-time project—it’s a continuous process. ShareGate Protect gives IT teams clear, actionable insights to manage Microsoft 365 costs more strategically.
- Spot recurring waste before it grows.
- Compare storage and license trends over time.
- Use data-driven insights to refine governance policies.
- Prioritize what saves the most without disrupting collaboration.
ShareGate Protect helps you keep your tenant lean, efficient, and optimized—so growth never turns into waste again.
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Real humans, real fast.
Choosing ShareGate means choosing a highly qualified team of tech support. We’re always there for you.
How Arkin is identifying unused and orphaned teams 96% faster with ShareGate
“The most important thing that ShareGate does is help us keep our environment up-to-date. Our users are happy, our access is secure, and we’re achieving that with a lot less frustration.”
How Oxford Instruments regained control of their Microsoft 365 environment
“The nice thing is that if my manager asks for a report, I can do that in two seconds. It’s so clear, and no one can argue with it. I can sleep at night basically.”
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Microsoft 365 cost optimization FAQ
ShareGate Protect helps you find the things that quietly drive up your Microsoft 365 bill—like inactive workspaces, unused licenses, oversized OneDrives, and duplicated content. With Governance risk assessments, insight categories, and smart recommendations, you can quickly see what’s wasting money and clean it up in a few clicks. The result: a leaner tenant, lower storage and licensing costs, and fewer surprises at renewal time.
Yes. ShareGate Protect automatically identifies inactive, duplicate, or abandoned Teams and SharePoint sites so you can retire or archive them safely. You’ll see which workspaces haven’t been used, what they contain, and what action you can take. With bulk cleanup, you can remove dozens of stale workspaces at once—freeing up storage and reducing clutter across your tenant.
ShareGate Protect scans your Microsoft 365 environment for large, unused, or unnecessary storage consumption, including oversized OneDrive folders, orphaned content, and stale files sitting in inactive sites. It organizes these findings by impact, so you know exactly where to focus first. From there, you can remediate directly in context—making it easy to reclaim storage and lower your overall Microsoft 365 costs.
Absolutely. ShareGate Protect isn’t just for one-time cleanup—it helps you maintain a healthy, cost-efficient environment over time. With recurring insights, trend tracking, and smart recommendations, you can monitor how your cleanup efforts are paying off, spot new waste early, and keep your tenant optimized as your organization grows. It’s an easy, reliable way to make Microsoft 365 cost governance an ongoing practice rather than a painful annual project.
Run a Governance Risk Assessment in ShareGate Protect to surface the two main cost drivers: inactive workspaces consuming storage and unused licenses tied to inactive users. Filter for workspaces that haven't been accessed in 6+ months (adjustable), prioritize by size, then archive or delete them to reclaim storage costs.
For licensing waste, identify inactive users and reclaim their licenses. Involve workspace owners through automated notifications so they review and clean up their own content, guests, and sharing links instead of IT doing everything manually. This makes cleanup repeatable and scalable across the tenant.
Yes. Protect identifies inactive workspaces and archives them in a way that actually removes content from your tenant, so it stops counting toward your Microsoft 365 storage allocation. The archived content moves to Azure Storage—either ShareGate-provided storage at no extra cost or your own Azure subscription.
