Inactive Microsoft 365 content, out of the way but never out of reach
Inactive content adds up, and so does the storage it takes
Let Microsoft 365 Archive carry the dead weight
ShareGate shows what’s inactive, what should be archived, and why.
Ask ShareGate MCP for the best candidates.
Which sites haven’t been accessed in over a year and are candidates for archiving?
ShareGate runs your archiving rules for you on a recurring basis, so you can archive hundreds of sites and teams at once, or let a daily policy archive the ones that go quiet.
Ask ShareGate MCP for a summary for leadership.
Build me a summary of what we archived this quarter and the storage it freed.
Where it makes sense, ShareGate brings content owners into the decision of what to keep, archive, or delete.
ShareGate keeps a fresh snapshot of your entire tenant to get accurate answers in seconds, so you can see what you archived, when, and who did it.
Archive without breaking the rules you already have
Guessing vs. knowing what to archive
Part of the work you already do
See how ShareGate helps partners
Frequently asked questions
Start with the workspaces nobody has touched, and the storage they hold. ShareGate only counts a workspace as inactive when everything attached to it is inactive, after 180 days by default (you can change that). A site with an active Teams conversation never makes the list. Sort by size so you start with the biggest, and archive what you can't delete.
Microsoft 365 Archive stores your inactive sites at a lower cost and restores them when you need them. ShareGate finds the sites and teams that have gone quiet, archives them one at a time, in bulk or on a daily policy, and logs every archive. Restoring happens in the Microsoft 365 admin center.
They stay with the content. Microsoft 365 Archive keeps permissions, sensitivity labels, retention policies and all SharePoint metadata. Archived content stays in your own tenant and data region, and nothing goes to third-party storage. ShareGate doesn't set retention. That's Microsoft Purview's job.
Sites, Microsoft 365 Groups and teams all archive as workspaces into Microsoft 365 Archive. Nothing is deleted, and permissions, labels and retention policies stay with the content. Archived workspaces can't be browsed and drop out of ShareGate's other reports, but they're listed in the Archived sites report. To get content back, restore the workspace from the Microsoft 365 admin center.
Whole sites and workspaces only. That's Microsoft 365 Archive's limit, so there's no archiving by library, folder, file or age. OneDrive can't be archived either, only deleted. File-level archiving is on ShareGate's product roadmap. If old file versions are eating your space, trim version history instead: it works inside sites people still use.
Yes. ShareGate automates archiving, and you stay in control. An automated policy archives workspaces that match your conditions, once a day. Before launch, you see how many match and which ones, and you confirm you understand the risk. Policy actions can't be undone, and policies don't notify owners. Want owners to decide? Send an owner review instead. They choose keep, archive or delete.
Keep your tenant clean
Cost optimization
Oversharing
Governance automation
Admins don't sugarcoat. So these feel extra sweet.
Real words from the admins who run migrations and govern Microsoft 365 every day.
Archiving the right content, at the right time. We got this.
Microsoft 365 Archive does the archiving. ShareGate tells you what and when.