GOVERNANCE AUTOMATION

Set the rules for your M365 cleanup. ShareGate handles the rest.

ShareGate's always-on intelligence engine finds what's going wrong in your tenant. Policies apply the fix automatically, and reviews hand the decision to the person who owns the content. You set the guardrails. ShareGate does the rest.
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Based on +200 reviews
Trusted by +2,000 partners to scale their business with ShareGate.
Trusted by +100,000 IT pros managing Microsoft 365 every day.
Partners
Customers
The never-ending cleanup cycle

You cleaned it up. 
It came back.

You removed the sharing links, cleaned up the guest list, and tidied the sites. Then people kept sharing, guests were added, and content piled up again. Now you’re the manual cleanup crew on a never-ending job, or your tenant is simply too big to stay on top of by hand. 
Enter governance automation.
See it. Fix it. Run it.

Two ways to keep SharePoint, Teams, and OneDrive clean

ShareGate surfaces the issues: overshared content, access that got out of hand, content nobody uses anymore. Governance automation fixes it, and keeps fixing it, so you don’t have to come back every time.
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Policies: the fix runs on its own

A policy applies the fix automatically, on your behalf, inside the guardrails IT sets. ShareGate runs it on a recurring basis, so the same problem doesn’t rebuild itself.

A policy can run:

  • Delete sharing links
  • Remove “Everyone Except External Users”
  • Archive inactive workspaces
  • Delete inactive workspaces
  • Trim file versions
Try it with ShareGate MCP

Build your own skills and automations on top of the policies ShareGate provides, from Copilot, Claude, and ChatGPT with ShareGate MCP.

Example prompt

Build a monthly report for my stakeholders showing what policies ran, what they fixed, and what still needs attention.

Reviews: the owner makes the call

A review works with the owner of the content to figure out the right course of action. IT decides what gets reviewed and when. Owners make the calls. ShareGate executes and logs the decision.

Try it with ShareGate MCP

Follow up on reviews without opening ShareGate.

Example prompt

Which reviews are still waiting on an owner, and what has been decided so far?

Sharegate interface showing a list of policy governance reports
Set your guardrails

You get to pick and choose

“I can’t let something run automatically in my tenant without knowing what it’s doing.” Fair. That’s why IT sets the guardrails,
and ShareGate works inside them.
ShareGate policy builder for cleaning up inactive sites showing completed actions.

What gets automated

You choose which remediations run as policies, and ShareGate runs only those.

What gets delegated

You choose what goes to a review, and when. The content owner decides.

What gets logged

ShareGate executes the owner’s decision and logs it, so you can see what happened. Every policy, review and manual fix is logged.

Cleaning up by hand vs. setting the rules once

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ShareGate partners

A managed service that runs itself

Set the rules once per customer. Check in once a month. You don’t have to sit in front of your computer to look after hundreds of customers.

A single set up

Set up the policies and reviews once per customer. ShareGate handles the remediation and the owner collaboration. You check in monthly to see what’s going on and whether it’s still working. It’s a recurring, profitable engagement without constant hands-on delivery.

More customers, without more headcount

Policies and reviews standardize delivery, so you don’t have to wonder whether one consultant will do the same thing as another. ShareGate takes care of it, and the same team can take on more customers.
ShareGate partners

Part of the work you already do

Restructuring isn’t a standalone engagement, and we won’t pretend it is. It’s what you reach for when a client needs content reorganized.

See how ShareGate helps partners

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See how ShareGate helps partners

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They set the rules. The problem was fixed.

“Partnering with ShareGate has been a good decision for Adepteq—they’ve never let us down. ShareGate helps us stand out in the UK market, and without them, we’d feel a big impact on our renewal revenue stream.”

—
Ian Loman
Microsoft Cloud Expert and Sales Director
Read their story

“ShareGate helped us cut two-year migration projects down to nine months for clients with complex environments and petabytes of data.”

—
Maggi Honda
Senior Principal Engineer at CDW 
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“For me, the biggest benefit of using ShareGate is that it frees up IT time for other value-added activities. I don’t have to babysit my environment because the governance guardrails are in place.”

—
Constanze Pretzler
Senior Inhouse Consultant for Digital Collaboration, STIHL
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“I love the reporting tool, and I’ll continue using it even after the migrations. It presents a simple overview of your environments, and it’s great for governance and providing easy-to-read reports to the business users.”

—
Amy Senécal Côté
SharePoint Administrator
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Frequently asked questions

What can ShareGate's automated policies do in Microsoft 365?

ShareGate's automated policies act on sites, groups, OneDrives and sharing links, up to once a day, on anything that matches your conditions. Today they can archive or delete workspaces, delete sharing links, remove Everyone Except External Users access, set a version limit and trim versions. Policy actions can't be undone, so you review the matched list and confirm before launch.

Will ShareGate run anything in my Microsoft 365 tenant without my approval?

No. ShareGate runs nothing outside rules a person set. A policy acts only on the conditions you configure, after you've reviewed the matched list and confirmed. Owner reviews work differently: when an owner submits a decision, it runs right away, with no admin approval step, and it's logged. And ShareGate can't change anything until an admin grants a second, separate consent.

When should I use an automated policy and when an owner review in ShareGate?

Use a policy when the answer is obvious, and a review when it takes judgment. A policy acts up to once a day on anything matching your conditions, like sharing links that never expire. A review sends the call to the workspace owner, who knows the content and can keep, archive or delete it. Owners sign in with Microsoft 365. No ShareGate account needed.

How do I ask SharePoint site owners to review their inactive sites?

Send them an owner review. Select the workspaces from any report, choose a lifecycle review and ShareGate emails each owner a link. They sign in with Microsoft 365 (no ShareGate account needed) and choose keep, archive or delete. Their decision runs when they submit it, and it's logged. Reviews cover Teams, Microsoft 365 Groups and SharePoint sites, not OneDrive. Workspaces with no owner are skipped.

Can ShareGate owner reviews run on a schedule?

Not yet. Today, you send each batch of owner reviews by hand, and they don't repeat on their own. Recurring review policies are on ShareGate's product roadmap. For work that should keep running without anyone hitting send, automated policies run up to once a day on the conditions you set.

Can a ShareGate policy notify owners before it archives or deletes a site?

No. ShareGate policies don't send emails or alerts. They act on whatever matches when they run. If you want owners to decide first, send an owner review: it's the one email ShareGate sends, and the owner chooses keep, archive or delete. For policies, your safety net is the match count and list you check before launch, because policy actions can't be undone.

Can I create a ShareGate policy from an AI tool like Copilot or Claude?

Yes, with ShareGate MCP. From Copilot, Claude or ChatGPT, you can create a policy, preview what it would act on, then launch, pause or change it. It acts as the signed-in user, so it can never do more than that account allows. Making changes needs the remediation consent plus Write Guard. Owner reviews can't be built or sent from an AI tool.

How can Microsoft partners run Microsoft 365 tenant cleanup as a monthly service with ShareGate?

Partners set the rules with the client, then let ShareGate run them between visits. Automated policies keep the cleanup going in the client's tenant while you work with your next client. Check in monthly: review what the policies did in the activity log, then send the next batch of owner reviews. One ShareGate account connects to all your client tenants, one at a time.

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What the fixes act on
Policies and reviews act on what these capabilities surface.

Oversharing

Need to see what’s overexposed first?

Permissions reporting

Need to see who has access to what?

Copilot readiness

Preparing for a Copilot rollout?

Admins don't sugarcoat. So these feel extra sweet.

Real words from the admins who run migrations and govern Microsoft 365 every day.

★
4.5
 / 5
"It saves me about three hours of work that I used to have to do manually every day."
Verified G2 review
Mid-Market
★
5
 / 5
"ShareGate is helping us get our hands around the incredible adoption of Microsoft Teams in our Organization"
Verified G2 review
Enterprise
★
4.5
 / 5
"it also provides Teams management which introduces control to the sprawl"
Verified G2 review
Mid-Market
★
4.5
 / 5
"Chat bot gets more responses than email."
Verified G2 review
Enterprise
★
5
 / 5
"We are currently rolling out ShareGate to help maintain M365 Group sprawl and expirations."
Verified G2 review
Enterprise

Always-clean tenants. We got this.

Set the guardrails once. Policies fix, reviews delegate, and your tenant stays clean on its own.

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