Customer success story:  Migrating SharePoint on-prem to SharePoint online

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Lallemand used ShareGate’s SharePoint migration tool to migrate to the cloud and restructure and optimize sites. Here’s how ShareGate helps them keep it simple.

Migrating an on-premise SharePoint server to the cloud can be a daunting task. Data accumulating in on-prem sites will build up quickly. And if organizations put off migration, it can become a mammoth project trying to upgrade individual site collections.

After helping thousands of customers move to Microsoft 365, we’ve learned that success in the Microsoft cloud involves more than migration; deploying and scaling collaborative tools like SharePoint requires a well-defined strategy and consistent effort. 

So when the manufacturing company, Lallemand, needed to undertake its migration project, it trusted us to help its IT department rise to the challenge. Not only did the organization have ten years of data to migrate to Microsoft’s SharePoint Online, much of it duplicate and outdated, but its data also existed in three different SharePoint on-premises environments (versions 2007, 2010, and 2016).


Before the SharePoint migration: Lack of visibility and difficulty finding documents

Microsoft administrator at Lallemand, Amy Senécal Côté, was brought in to oversee the SharePoint migration. She began reviewing the sites and meeting business users to understand the company’s migration needs. 

In talking with users, Amy realized they were overwhelmed by the number of storage locations available to them. Different teams were storing their documents in different Microsoft environments, and Amy had no visibility over which SharePoint sites were still valuable. She was unsure which sites to close and which documents to migrate. 

For me, ShareGate was a no-brainer. I’d used it before, and knew it could handle a project like this perfectly. If they didn’t already have a license, I would have suggested it.

Amy Senécal Côté, SharePoint Administrator, Lallemand

A big challenge Amy faced when taking on the project was gaining visibility over all of SharePoint. Without access to this information, she couldn’t take stock of site data, identify relevant content (that could be migrated), and identify the content that was no longer needed. Using ShareGate’s comprehensive pre-check report is a necessary first step in estimating the size and scale of a SharePoint migration.   


Making every critical pre-migration step count 

By using the reporting features in ShareGate, Amy could catalog Lallemand’s data at speed. 

The [SharePoint] reports showed me all the web apps, site collections, unused or empty sites, last modification dates, site owners, and more.

The various reports allowed her to undertake a site inventory and reach out to owners to determine what needed to be migrated. ShareGate’s reports provided new visibility over site collections, unused or empty sites, last modification dates, and site owners. 

With ShareGate, Amy identified 860 open sites with content on them. Using the detailed inventory generated by ShareGate’s source analysis report, Amy reached out to site owners and closed 475 sites in three months. She now knew exactly how many sites were left to migrate, and could start planning the migration to SharePoint Online. 

👉 Check out this video to see how ShareGate’s Source Analysis report works. 


Migrating Sharepoint on-premises to SharePoint online 

A year later, Amy migrated half of the open sites using ShareGate’s expertise and migration platform. She managed to close more unused sites from SharePoint on-premises environments and restructure and organize its documents. With ShareGate, a complex SharePoint migration project became simple.

I love the reporting tool, and I’ll continue using it even after the migrations. It presents a simple overview of your environments, and it’s great for governance and providing easy-to-read reports to the business users.

ShareGate also gave Amy peace of mind. With manual migration, the data doesn’t always migrate accurately or will present differently in the new SharePoint online environment, which can result in lost data, inaccurate documents, or duplicate versions. 

With ShareGate’s migration tool, this isn’t a worry. After a SharePoint migration, ShareGate delivers clear reports that help to make sure your move is a success, giving Amy extra confidence in performing migrations and ensuring 100% accuracy each time. Mission success. 👍

Fast upgrades to your SharePoint server with ShareGate 

When you’re about to perform a massive digital transformation project as Amy did, every little automation helps. The magic of ShareGate isn’t a secret. It’s wrapped up in one fast and simple migration tool and a stellar support team to boot. 

Personally, I feel the biggest value of ShareGate on top of the tool itself is the [technical] support that they offer. I know I can trust their resource center and ask the expert sessions to give me exactly the information I need to complete tasks correctly and to use the tools efficiently.

For organizations that have built up a wealth of data in Microsoft SharePoint on-premises sites, as Lallemand had, ShareGate’s migration tool helps you select what needs to be migrated. Our reporting features provide full visibility to help you plan a migration and manage your SharePoint environment. 

Digital transformation is complex, but you don’t have to tackle it alone. 

Read the full case study  

So what are you waiting for? Make your big migrations easy with a ShareGate free trial!

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