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A file share inventory for smart SharePoint migrations

We’ve made some changes to the Inventory feature and renamed it Source analysis. See how to use it here.

Our vision is constantly evolving as we continue to develop new features based on user requests. Check out what's included in our latest release to stay up-to-date on current features and capabilities for ShareGate Desktop.


Assessing the effort required for your migration is just as important, if not more so, than the actual move itself.

That's why the ShareGate Desktop team decided to deliver on this highly requested feature. With this release, we're giving you a way to assess how complicated a move to SharePoint or Office 365 could be—before you run your migration.

In this first iteration, the new ShareGate Inventory will help you connect to File Shares without having any destination set up, and get an estimate on the migration time as well as a summary of all errors and warnings you would potentially encounter. It's a brilliant way to see if you're ready for a migration.

No matter how complex your project is, ShareGate Desktop makes every step of the migration process simple.


Inventory and assess your file shares for migration

Select your mapped network drives, or specific folders and choose what migration scenario you’d like to evaluate in just a few clicks. As always, ShareGate’s wonderful user experience will guide you through the steps.

Be Smart about Migrating your File Shares to SharePoint - Sharegate’s File Share Inventory

You’ll have the choice to select as many files and folders available on your computer mapped to network drives. There, you’ll also be able to choose your intended destination as each one has different limits and boundaries for us to analyze for you.

Speed up your SharePoint Migration process with a detailed File Share Inventory

Once you're ready, simply click on Run Inventory and have a summary in seconds of the effort required for your migration project.

Inventory your File Shares before migrating them to SharePoint

As you can see in the example above, though I have over 400 errors, I can quickly see that it actually only represents 0.09 of my 15.04GB to be migrated. Glancing to the right, Sharegate estimates this will take around 2 hours and 33 minutes using our Insane Mode. Pretty Cool!


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List of errors and warnings:

The Inventory summary then lists the type of errors and warnings you may encounter.

1. File or folder path too long

Can appear as both a warning or an error. Error if we already can see it'll be too long and a warning if you're getting dangerously close as we don't yet know your destination URL.

2. More than 5,000 files inside a single folder

Obviously not an error, but we felt it important to warn you since SharePoint does have a 5,000 view threshold you can encounter.

3. File extensions blocked

Depending on the intended destination, the list of blocked file types may be different and we'll let you know for you.

4. File size too big for SharePoint

Though Microsoft is working to increase the value for maximum file size in SharePoint, we’ll let you know if it’s over the current limit.

5. Missing permissions on some files or folders.

Tells you if you're missing any permissions on the source files or folders to migrate successfully.

*In an upcoming release, we'll add a show details options to get more insights on these errors and add new sources to do your inventory from.

The ShareGate inventory feature is for everyone

You don’t need to purchase ShareGate to use the inventory, the idea is for you to be able to get an idea how big the effort could be as well as how long it could take.

If a SharePoint migration, or a move to Office 365 or OneDrive for Business, are in your plans for the future, you'll get a much clearer and more actionable view of all the details involved with ShareGate.


For more articles on file share migration you can read the following blogposts


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