How to manage your Teams and Microsoft 365 Groups

With ShareGate, you can conveniently see all your teams and groups in one centralized place, that you can then filter in order to bring up any problems that could have a negative impact on your ability to manage or secure your tenant, or that could hinder user adoption. 

In this video, we’ll show you how you can easily manage all your teams and Microsoft 365 groups using ShareGate, from a central interface. 

Transcript:

Once you’ve connected your tenant to ShareGate you’ll be able to see the list of all your Microsoft 365 groups, including all your teams, under the Manage tab. 

You can easily filter the app to only see teams. 

If you click on a specific team, you’ll be able to see all the details associated to it. Its security settings and its membership, which you can edit manually. 

Our goal is to give you maximum visibility on your teams and groups, while adding as much automation as possible to make managing Teams easy. 

That’s why ShareGate scans your teams and groups daily to automatically detect potential issues that may require your attention. 

Issues like teams without a business purpose, so you can understand why your users created their teams. Teams without a sensitivity, to help you understand the level of confidentiality of the information shared by the team. Orphaned teams that don’t have an owner that’s accountable for the team. Inactive teams that have not been used since a certain amount of time that you’ve specified. And teams with external shares which are teams with guests and files shared externally. 

Let’s select inactive teams so you can see the filter in action.  

The app now shows you all your inactive teams. From there you can take action on those teams by either keeping, deleting or archiving a team. And you can even do bulk actions by selecting multiple teams to speed up your clean up.  

It’s also possible for you to automate your governance policies so you don’t have to manually review each team. More filters are also available if you’re looking for something specific like teams created on a certain date or have a certain number of owners.  

We’ve made it super easy for you to flag potential problems with your teams and groups and course correct them easily from a centralized place. That way, you don’t have to navigate multiple admin centers, run PowerShell scrips or buy Azure AD Premium licenses to manage your Teams.